Jan 26, 2026 Public Works and Sustainability Commission

[00:00:07]

BEELI. PRESENT. COMMISSIONER TSAO. PRESENT. CHAIRPERSON ARRATA.

PRESENT. THANK YOU. I DON'T BELIEVE THE MICS ARE ON.

[A. CALL MEETING TO ORDER]

GIVE IT A GO. THERE IT GOES. PRESS. THE BUTTON THAT SAYS PUSH.

HOLD IT. YOU MIGHT HAVE TO HOLD IT A SECOND OR TWO.

THERE YOU GO. [LAUGHTER]. COMMISSIONER ANDERSON, WOULD YOU LEAD IN THE SALUTE TO THE FLAG, PLEASE? AND BEGIN. I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA. AND TO THE REPUBLIC FOR WHICH IT STANDS.

ONE NATION UNDER GOD, INDIVISIBLE, WITH LIBERTY AND JUSTICE FOR ALL.

D. APPROVE THE ORDER OF AGENDA. I'LL MAKE A MOTION TO APPROVE THE ORDER OF THE AGENDA.

[D. APPROVE ORDER OF AGENDA]

[E. BLUE FOLDER ITEMS - ADDITIONAL BACK UP MATERIALS]

UNDER PUBLIC COMMENTS RECEIVED AFTER THE PRINTING AND DISTRIBUTION OF THE AGENDA PACKET FOR RECEIVE AND FILE.

THERE ARE NO BLUE FOLDER ITEMS TONIGHT. OKAY, MOVING TO THE CONSENT CALENDAR.

[F. CONSENT CALENDAR]

THE COMMISSION MEMBERS MAY REQUEST THAT ANY CONSENT CALENDAR ITEMS BE REMOVED, DISCUSSED AND ACTED UPON SEPARATELY.

ITEMS REMOVED FROM THE CONSENT CALENDAR WILL BE TAKEN UP UNDER THE EXCLUDED CONSENT CALENDAR SECTION BELOW.

THOSE ITEMS REMAINING ON THE CONSENT CALENDAR WILL BE APPROVED IN ONE MOTION.

FOLLOWING ORAL COMMUNICATIONS. F.1. APPROVE AFFIDAVIT OF POSTING FOR THE PUBLIC WORKS SAFETY AND SUSTAINABILITY COMMISSION MEETING. F.2 APPROVE THE PUBLIC WORKS SAFETY AND SUSTAINABILITY COMMISSION MEETING MINUTES FOR THE DECEMBER 15TH, 2025 SPECIAL MEETING. F.3 RECEIVE AND FILE STATUS UPDATES ON PROJECTS DISCUSSED AT THE PUBLIC WORKS AND SUSTAINABILITY COMMISSION AND F.4 RECEIVE AND FILE THE MONTHLY UPDATE TO THE CITY'S STRATEGIC PLAN, THREE-YEAR PRIORITY AREAS AND TEN MONTHS OBJECTIVES ADOPTED BY THE COUNCIL ON JUNE 10TH, 2025.

NEED A MOTION TO APPROVE THE CONSENT CALENDAR? I'LL MAKE THAT MOTION. OKAY.

SECOND? SECOND THAT MOTION. ALL IN FAVOR? AYE.

AYE. OKAY. EXCLUDED CONSENT. BEFORE WE MOVE ON, IF WE WANT TO TAKE PUBLIC COMMENT ON THE CONSENT CALENDAR.

SURE. DO WE HAVE ANY PUBLIC COMMENT? ANY ECOMMENTS? THERE'S NO ECOMMENTS. AND THERE'S NO ZOOM. HANDS RAISED ON ZOOM.

OKAY. EXCLUDED CONSENT CALENDAR ITEMS. NONE TONIGHT.

PUBLIC PARTICIPATION ON NON-AGENDA ITEMS. I DO HAVE ONE CARD.

[H. PUBLIC PARTICIPATION ON NON-AGENDA ITEMS]

I'M JIM MUELLER OF DISTRICT 5. AT YOUR DECEMBER 15TH MEETING.

I SPOKE ABOUT THE NEED FOR TRAFFIC CALMING ON ARTESIA BOULEVARD.

THAT IS NECESSARY TO ENCOURAGE THE RESIDENTS TO FEEL COMFORTABLE AND THUS BE MORE PRESENT THERE ON FOOT.

IF THEY WERE MORE COMFORTABLE AND WERE THERE ON FOOT, MORE COMMERCIAL BUSINESS WOULD BE DONE AND THEREFORE PROVIDE MORE SALES TAX REVENUE FOR THE CITY, WHICH IS THE MAYOR'S GOAL. A CONSUMER SURVEY OF RESIDENTS WHO LIVE IN THE NEIGHBORHOOD AROUND ARTESIA BOULEVARD WAS DONE BY LEBASSE CONSULTANTS AS PART OF THE ART PROJECT. THE SURVEY SOUGHT TO FIND HOW RESIDENTS FELT ABOUT BEING ON FOOT ON ARTESIA BOULEVARD.

MANY NOTED THAT THEY WOULD WALK OR BIKE MORE OFTEN IF THE CORRIDOR FELT SAFER AND MORE COMFORTABLE.

THEY POINTED TO SPEEDING TRAFFIC, A DISTURBING NOISE LEVEL FROM THE TRAFFIC, NARROW SIDEWALKS THAT PUT THEM CLOSER TO THE TRAFFIC, AND LIMITED CROSSINGS AS MAJOR DISINCENTIVE TO BE ON FOOT ON ARTESIA BOULEVARD OVERALL.

ARTESIA BOULEVARD IS VIEWED MORE AS A VEHICLE CORRIDOR THAN A PEDESTRIAN FRIENDLY COMMUNITY STREET.

[00:05:02]

I SUGGEST REDUCING THE SPEED LIMIT FROM 35 MILES AN HOUR TO THE SAME LIMIT AS THE RIVIERA VILLAGE, A SUCCESSFUL COMMERCIAL CORRIDOR WITH A SPEED LIMIT OF 20MPH.

MAKE THE BOULEVARD A BUSINESS ZONE AS ALLOWED BY STATE LAW, WITH MODIFICATIONS THAT ENCOURAGE SLOWER SPEEDS AND PRIORITIZE PEDESTRIANS OVER VEHICLES.

INSTALL CROSSWALKS IN 2026, AS CALLED FOR IN THE AACAP.

THEY ARE PAID FOR BY THE ART GRANT. INSTALL THE OTHER AACAP ARTESIA IMPROVEMENTS, THE BULB OUTS AND OTHER PEDESTRIAN AIDS SPECIFIED TO PROVIDE PEDESTRIAN BUFFER ZONES AND COMMUNITY SPACE. WORK WITH THE PLANNING COMMISSION TO ENSURE NEW BUILDINGS OR RENOVATIONS USE SETBACKS IN A WAY THAT EXPANDS THE PEDESTRIAN SPACE. BEGIN THIS CALMING EFFORT NOW BEFORE THE NEW FARMERS MARKET STARTS UP.

THE CITY HAS DELAYED THESE ACTIONS LONG ENOUGH.

IF THEY WANT MORE BUSINESS ON ARTESIA, THEY NEED TO MAKE IT SO MORE PEOPLE WANT TO GO THERE.

PLAIN AND SIMPLE. THANK YOU. THANK YOU. THERE'S NO HANDS RAISED ON ZOOM. OKAY. CONTINUING ITEMS. CONTINUED FROM PREVIOUS AGENDAS.

NONE. J. ITEMS FOR DISCUSSION PRIOR TO ACTION.

[J. ITEMS FOR DISCUSSION PRIOR TO ACTION]

AS YOU MAY HAVE HEARD, THE CITY IS CITY COUNCIL HAS ELECTED TO PURSUE A SECOND AMENDMENT WITH OUR WASTE HAULER CONTRACT.

ATHENS SERVICES. SO WE WANTED TO GIVE YOU A LITTLE BIT OF AN UPDATE TONIGHT ON WHAT ALL THE CITY DOES, WHAT'S KIND OF BEHIND OUR SOLID WASTE CONTRACT, AND THE REQUIREMENTS THAT THE CITY IS OBLIGED TO FULFILL IN THAT REGARD.

AND THEN WE'LL TAKE QUESTIONS FROM ANYBODY. BUT THIS IS MOSTLY A RECEIVE AND FILE ITEM FOR YOUR INFORMATION TONIGHT, BUT WE'RE HAPPY TO TRY AND ANSWER QUESTIONS AND CLARIFY ANYTHING REGARDING THE CONTRACT AND THE SERVICES THAT WE PROVIDE.

THANK YOU VERY MUCH, ANDY. SO AS ANDY SAID TONIGHT I PLAN TO GIVE YOU AN OVERVIEW OF THE CITY'S SOLID WASTE SERVICES. UNDERSTANDING SORT OF THE HOLISTIC APPROACH THAT WE HAVE HERE IN THE CITY OF REDONDO BEACH TO WASTE MANAGEMENT, OUR TRASH OR RECYCLING. SOME OF YOU MAY HAVE HEARD ABOUT ORGANICS.

HOPEFULLY YOU HAVE. IT IS A IT'S A LONG AND COMPLEX TOPIC.

AS DIRECTOR WINJE HAS FOUND OUT IN HIS YEARS SERVING AS PUBLIC WORKS DIRECTOR.

SO I'M GOING TO SORT OF FOCUS NARROWLY ON OUR PROGRAM.

THE PROGRAMS THAT WE RUN IN THE CITY, SOME OF THE HIGHLIGHTS TALK A LITTLE BIT.

AS ANDY SAID ABOUT THAT SECOND AMENDMENT. BUT THEN AT THE END, IF THERE'S ANYTHING THAT WE HAVEN'T COVERED THAT'S OF INTEREST, JUST WE'LL HAVE QUESTIONS AT THE END. ALL RIGHT.

SO AS HOPEFULLY YOU ALL KNOW REDONDO BEACH COLLECTS THREE STREAMS OF TRASH IN OUR CITY TRASH, RECYCLING AND ORGANICS. WE SERVE A VARIETY OF DIFFERENT CLASSIFICATIONS.

SO MOST PEOPLE ARE FAMILIAR WITH THAT RESIDENTIAL, THAT SINGLE FAMILY HOME.

AND YOU'LL HAVE IN FRONT OF YOU'LL HAVE AT YOUR HOME AND PUT OUT IN FRONT OF YOUR HOUSE THOSE THREE CARTS, THAT GREEN BIN FOR YOUR ORGANIC WASTE, THAT BLUE BIN FOR RECYCLING, AND THEN THE GRAY BIN FOR ALL THE TRASH THAT'S LEFT OVER AFTER YOU'VE SORTED EVERYTHING.

COMMERCIAL AND MULTI-FAMILY WERE A LITTLE BIT DIFFERENT IN SOME PARTS OF IN REDONDO THERE WAS WHAT WAS IS CALLED A MIXED WASTE PROCESSING PROGRAM. AND IN THAT PROGRAM, THE BLUE AND THE BLACK BIN ARE COMBINED.

AND SO YOU, YOU AND THE HAULER THEN SORTS THAT ON THE BACK END.

THAT'S ONE OF THE CHANGES THAT WE'RE GOING TO SEE AS PART OF OUR SECOND AMENDMENT.

BUT SO BUT FOR RIGHT NOW THAT IS AN OPTION THAT'S AVAILABLE TO OUR MULTI-FAMILY AND COMMERCIAL RESIDENTS AND BUSINESSES.

SO WHY IS DIRECTOR WINJE SITTING UP HERE BEFORE YOU TONIGHT TALKING ABOUT TRASH? THE CITY'S THE CITY COUNCIL THROUGH OUR PUBLIC THROUGH OUR MUNICIPAL CODE HAS DETERMINED THAT IT IS IN THE PUBLIC INTEREST FOR THE CITY TO PROVIDE SOLID WASTE HANDLING SERVICES AND THE WAY OUR CITY DETERMINES THAT WE WILL DO THAT.

IS THAT FOR THE VAST MAJORITY OF OUR RESIDENTS AND OUR BUSINESSES, WE HAVE AN EXCLUSIVE FRANCHISE HAULER AGREEMENT WITH ATHENS SERVICES.

YOU MAY KNOW IN SOME OF OUR NEIGHBORING CITIES THAT THAT'S NOT ALWAYS THE CASE.

FOR EXAMPLE, IN TORRANCE THEY HAVE. THEY HAVE THEIR OWN SOLID WASTE HAULING IN THE CITY OF TORRANCE ITSELF FOR THEIR RESIDENTS

[00:10:09]

SO I BELIEVE YOU HAVE TO HAVE A BUSINESS LICENSE, BUT YOU CAN CHOOSE THEN FROM A MULTITUDE OF PEOPLE.

THE CITY COUNCIL HAVE DETERMINED THAT THE EXCLUSIVE FRANCHISE HAULER AGREEMENT IS IN THE BEST INTERESTS OF THE CITY AND THE COMMUNITY OF REDONDO BEACH, AND THAT IS THAT IS HOW WE PROCEED. AND THEN THE MUNICIPAL CODE ALSO STATES THAT SOLID WASTE SERVICES ARE SUPERVISED BY THE DIRECTOR OF PUBLIC WORKS, AND THAT IS WHY DIRECTOR WINJE IS HERE WITH US THIS EVENING.

SO AS MENTIONED, THE CITY HAS AN EXCLUSIVE FRANCHISE HAULER AGREEMENT AND THAT AGREEMENT IS WITH ATHENS SERVICES.

WE'VE BEEN IN. THE CITY HAS BEEN IN PARTNERSHIP WITH ATHENS SINCE 2011.

AND A SECOND, SORRY, A FIRST AMENDMENT WAS SIGNED IN 2019, AND WE'RE CURRENTLY IN YEAR SEVEN OF NINE YEARS OF THAT EXTENDED CONTRACT. IT IS THE CITY'S LARGEST SERVICE VENDOR CONTRACT.

THERE ARE LARGER, YOU KNOW, CIP AND OTHER PROJECTS.

BUT AS A SERVICE VENDOR, THIS IS THE CITY'S LARGEST CONTRACT, AND IT TOUCHES NEARLY EVERY RESIDENT AND EVERY BUSINESS IN THE CITY.

EVERYBODY'S. EVERYBODY HAS TRASH. SO, YOU KNOW, WE WENT WE.

TALKED TO. WE LOOKED EARLIER AT THOSE THREE STREAMS THAT YOU KNOW, WE'RE ALL FAMILIAR WITH ON OUR TRASH PICKUP DAY.

BUT THERE ARE SOME SPECIAL WASTE PROGRAMS THAT HELP KEEP OUR STREETS, OUR PARKS.

JUST OUR PUBLIC RIGHT OF WAYS CLEAR. AND WE'RE ALL HOPEFULLY DOING A GOOD JOB IN OUR OWN HOME AND PUTTING THOSE CONTAINERS OUT.

BUT WE THERE ARE OTHER AREAS WHERE WE HAVE TRASH BUILD UP, WHETHER IT BE RECYCLING ORGANIC HAZARDOUS WASTE.

SO WE HAVE WORKING IN PARTNERSHIP WITH ATHENS.

WE HAVE OTHER SERVICES THAT ARE PROVIDED. OTHER THAN THAT, JUST WEEKLY PICKUP FROM YOUR CURB.

THE BULKY ITEM PICKUP WHICH I KNOW OUR RESIDENTS LOVE.

4 FREE ITEMS PER WEEK. YOU JUST CALL ATHENS SERVICES AND PUT IT OUT.

THEY'LL LET YOU KNOW WHEN TO PUT THAT OUT. AND, AND THAT'S I'LL SHOW YOU SOME STATS ON THAT LATER.

BUT THAT'S A VERY POPULAR PROGRAM. WE HAVE OUR PAPER SHRED EVENTS FOR THE SECURE DOCUMENT DESTRUCTION.

WE HAVE FOUR OF THOSE, 3 TO 4 OF THOSE A YEAR.

WE PUBLICIZE ALL OF THAT ON OUR REDONDO WEB PAGE.

HAZARDOUS. HOUSEHOLD HAZARDOUS WASTE EVENTS. VERY IMPORTANT FOR OUR COMMUNITY.

WE WANT TO MAKE SURE ALL OF THAT WASTE IS TAKEN CARE OF APPROPRIATELY.

IT'S TAKEN TO THE RIGHT LOCATIONS. WE WANT TO MAKE SURE IT'S NOT GOING INTO OUR STORM DRAINS OR ANY, YOU KNOW, ANY, ANY OR INTO OUR OCEAN. GOD FORBID.

SO THAT THAT'S AN EVENT THAT WE HOLD TWICE A YEAR AT OUR RB AT THE PAC, THE PERFORMING ARTS CENTER ALSO VERY WELL ATTENDED BY THE COMMUNITY. AND THEN WE ALSO HAVE COMMUNITY COMPOST GIVEAWAYS.

WE WE'VE TALKED A LITTLE BIT ABOUT THE ORGANICS AND WE'LL TALK A LITTLE BIT MORE ABOUT WHY WE HAVE TO DO WHY WE ARE MANDATED BY THE STATE TO DO SOME OF THESE STREET THREE STREAM COLLECTIONS, BUT ONE OF THE ONE OF THE NICE PARTS OF THIS IS SORT OF A 360.

WE'RE SEPARATING THAT WASTE. WE'RE SENDING THAT ORGANIC MATERIAL OUT, AND THEN WE'RE ABLE TO BRING THAT BACK INTO THE COMMUNITY FOR OUR FREE COMPOST EVENTS.

AND I'VE SEEN IT USED IN A NUMBER OF OUR, OUR OWN CITY PARKS AS WELL AS WELL AS THE COMMUNITY GARDEN AND SOME OF THE SCHOOL LOCATIONS.

JUST A NOTE, THOUGH, THOSE EVENTS ONLY HAPPEN TWICE A YEAR.

SO I ALWAYS WE GET CALLS CONSTANTLY AT OUR PUBLIC WORKS OFFICE.

WHAT DO I DO IF I HAVE SOMETHING I NEED TO GET RID OF TODAY? WHETHER IT'S BATTERIES OR PAINT, THE HYPERION S.A.F.E.

CENTER IS OPEN ALL YEAR ROUND. IT'S ONLY OPEN TO RESIDENTS AT THE WEEKEND.

AGAIN, ALL THE INFORMATION ABOUT OPENING AND HOURS AND CONTACT INFORMATION IT'S ALL ON THE REDONDO.ORG WEBSITE.

BUT THAT'S FREE FOR RESIDENTS TO USE AND IT'S A REALLY GOOD SERVICE.

JUST A FEW PICTURES OF SOME OF THOSE EVENTS WE HAVE AT THE TOP THERE.

ONE OF OUR HOUSEHOLD HAZARDOUS WASTE EVENTS AT THE PERFORMING ARTS CENTER.

THAT IS ONE OF OUR COMP. I LIKE THAT PHOTO AT THE WILDERNESS PARK.

THAT'S A PILE OF OUR COMPOST. AND THEN THE COMPOST BUCKET PICKUP.

AND I BROUGHT ONE ALONG FOR ANYBODY WHO DOESN'T HAVE ONE.

I HAVE A FREE GIFT FOR ANYBODY IN THE AUDIENCE.

[00:15:02]

AND I WILL I WILL LEAVE THAT THERE IN CASE ANYBODY WANTS TO, IN CASE ANYBODY DOES NOT HAVE ONE AT HOME, BUT FREE TO OUR RESIDENTS. WE HAVE ACQUIRED THE WE'VE ACQUIRED THEM THROUGH A LOCAL ASSISTANCE GRANT PROGRAM FROM THE STATE.

SO ANY OF OUR RESIDENTS WHO NEED ONE OF THESE PAILS FOR THEIR KITCHEN PAILS FOR THEIR HOUSE, THEY CAN JUST REACH OUT TO US AT PUBLIC WORKS, AND WE WILL WE'LL HAVE ONE THERE WHEN THEY COME COLLECTED AT OUR OFFICE.

I MENTIONED ONE OF THE POPULAR PROGRAMS, THE BULKY ITEM PICKUP.

AND THAT DOVETAILS INTO ILLEGAL DUMPING AS WELL, BECAUSE IF PEOPLE DON'T HAVE A AN EASY, EFFICIENT METHOD TO DISPOSE OF THOSE BULKY ITEMS OR HAZARDOUS MATERIALS FOR THAT MATTER, BUT THEY CAN END UP ON THE STREET AS ILLEGAL DUMPING.

SO FROM THESE ARE SOME STATS FROM 2025 FROM LAST CALENDAR YEAR.

THE NUMBER OF BULKY ITEMS ATHENS REPORTED PICKING UP THERE OVER 11,000.

YOU KNOW THAT THERE'S A TYPO ON THAT, I APOLOGIZE, THAT SHOULD BE THE TOTAL IS 14,488.

I'LL HAVE TO. IF I DO THE MATH IN A MOMENT, I'LL KNOW WHAT THE WHITE GOODS WAS.

SO JUST SO THAT EVERYBODY KNOWS WHAT THEY ARE.

BULKY ITEMS IS, COULD BE YOUR SOFA. IT COULD BE A MATTRESS, COULD BE A TABLE.

ELECTRONIC WASTE IS GOING TO BE MAYBE RADIO EQUIPMENT, THAT SORT OF THING.

WHITE GOODS REFERS TO SORT OF KITCHEN APPLIANCES.

AND THAT NUMBER WAS MORE AROUND THE ONE JUST UNDER 2,000 NUMBER.

SO MY APOLOGIES FOR THAT TYPO. THE TOTAL BEING THAT 14,488.

SO THOSE WERE NUMBERS REPORTED TO US BY ATHENS THAT THEY PICKED UP FROM OUR RESIDENTS MULTI-FAMILY UNITS OVER THE PAST CALENDAR YEAR.

THEN ATHENS WORKS HAND IN HAND WITH PUBLIC WORKS TO MAKE SURE THAT THE CITY IS FREE OF ILLEGAL DUMPING.

AND THAT'S THE NUMBER OF ITEMS THAT EITHER PUBLIC WORKS CREWS OR ATHENS WENT OUT.

IT WAS EITHER REPORTED TO US THROUGH A COMCATE THROUGH A CALL TO PUBLIC WORKS.

THIS ITEM IS ON THE PUBLIC RIGHT OF WAY. THIS ITEM IS MAYBE BLOCKING TRAFFIC.

PLEASE COME REMOVE. THAT WAS OVER 1200 ITEMS IN 2025.

SO ONE OF THE, ONE OF THE THINGS THAT WE'RE ALWAYS DEALING WITH, WITH IN OUR OFFICE AND PUBLIC WORKS IS THE, THE CHANGING STATE REGULATIONS AND THE REQUIREMENTS THAT WE NEED TO IMPLEMENT HERE IN THE CITY.

IT'S THE THE LATEST ONE OF THOSE BEING SB 1383.

I DON'T KNOW IF THAT'S A TERM THAT YOU'VE HEARD, BUT IT REALLY APPLIES TO THE ORGANICS, THAT THIRD STREAM OF SEPARATION THAT THAT WE'VE BEEN TALKING SO MUCH IN THE SOLID WASTE WORLD ABOUT IN THE LAST FOUR.

THREE, FOUR YEARS THE LARGEST. THE LARGEST COMPONENT OF THAT, AS I SAID, WAS ORGANICS FOR RESIDENTS IN SOME CITIES. IT REALLY DIDN'T CHANGE THEIR INFRASTRUCTURE CONFIGURATION.

IF YOU ALREADY HAD THAT GREEN BIN FOR YOUR YARD WASTE, YOU WERE PRETTY MUCH ALL READY TO GO IN A LOT OF CITIES OR MORE HEAVILY BUILT UP CITIES. MAYBE THEY DIDN'T HAVE THAT THIRD BIN FOR THEIR YARD WASTE.

SO ACROSS THE STATE, THERE'S BEEN A REAL PUSH TO ROLL OUT THAT THIRD BIN TO RESIDENTIAL, COMMERCIAL, MULTI-FAMILY. REDONDO BEACH HAS DONE AN EXCELLENT JOB.

IT IS MANDATORY. IT IS REQUIRED AND IT'S REQUIRED FOR RESIDENTS AND BUSINESSES.

AND THEN THE CITY IS REQUIRED BY THE STATE TO ENFORCE THIS.

WE'VE BEEN IN WHAT THEY LIKE TO CALL ROLLOUT OR EDUCATION MODE FOR THE LAST TWO YEARS.

THEY ARE NOW PRESSING UPON US QUITE HEAVILY THAT WE ARE IN.

WE'RE THERE NOW AND WE'RE IN ENFORCEMENT MODE.

SO WE'RE STARTING TO SEE HAVING TO IMPLEMENT PROGRAMS, DOING MAKING SURE THAT WE HAVE THAT MANDATORY PARTICIPATION.

YOU MAY HAVE HEARD ABOUT A PROGRAM CALLED LID FLIPPING.

IT CAN SOMETIMES WE SOMETIMES GET CALLS. WHY IS THERE SOMEBODY GOING TO MY CART AND FLIPPING IT AND LOOKING IN IT? THAT COULD BE A MEMBER OF ATHENS SERVICES CONDUCTING THE REQUIRED PROGRAM TO GO OUT AND MAKE SURE THAT OUR RESIDENTS AND OUR BUSINESSES ARE DOING THOSE THREE STREAMS OF SEPARATION IN THE WAY THAT WE'RE REQUIRED.

IF YOU DON'T, YOU MIGHT GET A LITTLE NOTE ON THERE SAYING, HEY, WE NOTICED YOU WEREN'T RECYCLING, OR WE NOTICED MAYBE THERE WAS SOME FOOD WASTE IN YOUR TRASH.

LET US KNOW WHAT WE CAN DO TO HELP. LET US KNOW WHAT EDUCATION YOU KNOW.

WHAT DO YOU NEED? DO YOU NEED ONE OF THESE KITCHEN PAILS? SO THAT'S THE FIRST INTERACTION YOU'LL HAVE WITH AN ATHENS SERVICE REPRESENTATIVE.

[00:20:05]

IT'S DEFINITELY OUR GOAL AS THE CITY OF REDONDO BEACH AND PUBLIC WORKS, AND INDEED THE STATE THROUGH CALRECYCLE TO MAKE SURE THAT WE ARE EDUCATING AND INFORMING AND THAT'S, THAT'S THE WAY WE WANT TO PROCEED.

FOR. AND THAT'S SORT OF SKIPPING DOWN TO THAT CONTAMINATION MONITORING BULLET AT THE END THERE.

I'LL CIRCLE BACK UP JUST TO EDIBLE FOOD RECOVERY.

THIS REALLY ISN'T APPLICABLE TO OUR RESIDENTS OR OUR MULTI-FAMILY UNITS, BUT THIS IS REALLY TARGETED AT SOME OF OUR LARGER BUSINESSES.

SOME OF THE GROCERY STORES, SOME OF THE VERY LARGE RESTAURANTS IN TOWN, THEY ARE REQUIRED AS PART OF THIS SB 1383 STATE MANDATE TO WHERE POSSIBLE TAKE FOOD THAT HAS NOT BEEN SOLD OR THAT.

GENERALLY IN OUR IN OUR CITY IT'S GROCERIES OR VEGETABLES, THAT SORT OF THING THAT IS STILL USABLE, BUT MAYBE PAST ITS SELL BY DATE FOR THE STORE AND TO PARTNER WITH A NONPROFIT IN THE TOWN TO GET THAT FOOD OUT INTO THE COMMUNITY.

AS AN ASIDE, THE CITY IS CURRENTLY UNDERGOING OUR UNDERGOING A COMPLIANCE REVIEW FOR ALL OF OUR PROGRAMS. AND I HAD THE OPPORTUNITY TO GO OUT WITH THE CALRECYCLE, THE STATE AUDITORS FOR, FOR WANT A BETTER WORLD.

AND IT WAS REALLY GREAT TO SEE HOW OUR LOCAL GROCERY STORES ARE PARTICIPATING IN THIS PROGRAM.

ALSO WENT TO THE SALVATION ARMY, WHERE THEY'RE ONE OF THE RECIPIENTS OF THE DONATED FOOD AND SAW HOW THEY'RE UTILIZING THAT FOOD TO TO GIVE TO THOSE PEOPLE WHO MAYBE ARE EXPERIENCING FOOD INSECURITY. AND SO OUR BUSINESSES ARE DOING GREAT WORK IN, IN MEETING THE REQUIREMENTS. AND WE CONTINUE TO WORK WITH.

IT'S A CHALLENGE AND IT'S A LOT. AND THERE'S PAPERWORK.

AND WE BUT WE'RE HERE TO WORK WITH THEM AND TO HELP THEM THROUGH THOSE PROCESSES.

I WON'T SPEND TOO MUCH TIME ON THAT, BUT IT REALLY IS JUST HOW THE STATE, THE STATE MANDATES IMPACT ALL OF OUR PROGRAMS. IT IMPACTS HOW WE'RE. HOW WE'RE PROCESSING OR HOW WE'RE PROGRAMING IN THE CITY, HOW WE'RE DOING OUR OUTREACH.

WE REALLY HAVE TO MAKE SURE WE'RE WE'RE MEETING ALL OF THOSE REQUIREMENTS, AS WELL AS DELIVERING EXCELLENT PROGRAMS AND DELIVERING EXCELLENT CUSTOMER SERVICE.

WE ALSO NEED TO MAKE SURE THAT WE'RE WE'RE MEETING ALL OF THOSE REQUIREMENTS AT A STATE LEVEL.

SO WITH ALL OF THOSE REQUIREMENTS AND WITH OTHER DISRUPTIONS THAT WE HAVE IN THE CITY.

OR NOT IN THE CITY, PARDON ME, IN THE INDUSTRY WE ARE GOING OUT.

ATHENS SERVICES APPROACHED US TO BEGIN CONVERSATIONS ON THE SECOND AMENDMENT, AND CITY COUNCIL HAS DIRECTED STAFF TO PROCEED WITH THOSE SECOND AMENDMENT, WITH THOSE SECOND AMENDMENT CONVERSATIONS, SOME OF THOSE DRIVERS I DON'T KNOW IF ANY OF YOU HAVE HEARD OF THEM. I WOULD NOT HAVE HEARD OF THE SERRF BEFORE I BEGAN WORKING IN PUBLIC WORKS.

BUT IT WAS A WASTE TO ENERGY FACILITY IN LONG BEACH, AND IT CLOSED RECENTLY.

SO IT WAS PART OF OUR IT WAS PART OF OUR CONTRACTUAL REQUIREMENT WITH ATHENS SERVICES THAT THEY DIVERTED WASTE AWAY FROM THE LANDFILL TO THAT WASTE TO ENERGY FACILITY. IT'S CLOSED. IT'S NO LONGER AN OPTION.

SO WE NEED TO REMOVE THAT LANGUAGE FROM THE CONTRACT.

THERE HAVE BEEN LANDFILLS, CLOSURES AND ALSO INCREASED LAND TIP FEE, LANDFILL TIP FEE FEES ACROSS LOCATIONS ACROSS THE STATE. SO THAT'S SOMETHING THAT'S HAD TO BE CONSIDERED.

AND THEN WE'VE WE'VE SPENT SOME TIME THIS EVENING TALKING ABOUT THOSE THREE STREAMS THAT WE NEED TO COMPLY WITH.

SO FOR ALL THOSE REASONS, AS I SAID, THERE WAS A PROPOSED SECOND AMENDMENT FROM ATHENS SERVICES AND CITY COUNCIL HAVE NOW DIRECTED STAFF TO MOVE FORWARD WITH THOSE CONVERSATIONS WITH ATHENS SERVICES. THESE ARE JUST SOME OF THE KIND OF THE HIGHLIGHTS SOME OF THE KEY PROVISIONS THAT WILL BE INCLUDED IN THAT SECOND AMENDMENT. MEETING THOSE COMPLIANCE REQUIREMENTS, THOSE THREE STREAMS WILL INVOLVE A RATE STRUCTURE ADJUSTMENT FOR MULTI-FAMILY AND COMMERCIAL UNITS A BUNDLED SERVICE FOR COMMERCIAL AND MULTI-FAMILY.

AND THEN THE CONTRACT EXTENSION THERE IS A PROPOSED EIGHT YEAR CONTRACT EXTENSION FROM TIME OF SIGNING OR SORRY EIGHT YEARS

[00:25:08]

THERE'S NO CHANGE TO THE SERVICE DELIVERY AND THERE'S NO CHANGE PROPOSED TO THE RATES.

IT'S REALLY MORE FOR THOSE COMMERCIAL AND MULTI-FAMILY THAT CAN GO IN AND PICK AND CHOOSE WHAT THEIR SERVICES ARE.

THOSE PEOPLE WHO, YOU KNOW, SAY, I WANT A 3-YARD BIN TWO TIMES A WEEK, OR I WANT A ONE YARD, A ONE 2-YARD BIN FOUR TIMES A WEEK. IT'S THOSE ARE THE THOSE ARE THE CUSTOMERS WHOSE RATES ARE GOING TO BE ADJUSTED, STREAMLINED AND BUNDLED TO, TO PROVIDE SORT OF A MORE EFFICIENT SERVICE MOVING FORWARD.

AND I JUST WANTED TO. A FEW NUMBERS HERE FOR US.

WE. ONE OF THE THINGS THAT WE ARE VERY PROUD OF IN THE CITY OF REDONDO BEACH IS THAT WE DO HAVE 100% COVERAGE ACROSS THE COMMUNITY.

OTHER CITIES ACROSS THE STATE ARE STRUGGLING WITH THIS, BUT WE HAVE BEEN VERY, VERY SUCCESSFUL IN COMPLIANCE.

OUR RESIDENTS, OUR BUSINESSES HAVE BEEN YOU KNOW, HAVE BEEN VERY COOPERATIVE IN THEIR PARTICIPATION IN OUR PROGRAMS. THERE ARE, YOU KNOW, THERE ARE SOME PAIN POINTS MULTI-FAMILY UNITS, IT'S VERY HARD WHEN THERE'S NOT A THERE'S NOT A ONE PERSON WHO'S RESPONSIBLE. THAT CAN BE THE AREA WHERE THOSE THOSE LID LIFTS LOOK A LITTLE INTERESTING.

WHEN, WHEN ADDITIONAL OUTREACH IS NEEDED. YOU KNOW, WHEN YOU'VE GOT 20, 30 PEOPLE ALL PUTTING WASTE INTO THE ONE GREEN BIN, IT'S VERY HARD TO DETERMINE WHO PUT IN THAT. YOU KNOW.

THAT TWO BAGS OF TRASH. SO THAT'S AN ISSUE THAT WE'RE CONTINUING TO WORK ON.

MULTI-FAMILY MOVE OUT DAYS ARE INTERESTING. I DON'T KNOW IF YOU JUST AS DRIVING THROUGH THE CITY, YOU SEE IT AS IT GETS TO THE END OF THE MONTH.

YOU MIGHT SEE, YOU KNOW, ON CERTAIN AREAS WHERE YOU HAVE THOSE LARGER COMPLEXES, SOMETIMES IT LOOKS LIKE SOMEBODY JUST PUT THEIR ENTIRE HOUSE OUT ONTO THE STREET.

IN SOME CASES THEY HAVE DONE THAT APPROPRIATELY AND THEY HAVE CALLED THAT IN.

IN OTHER CASES THEY HAVE NOT. AND THEY'RE JUST THEY LEAVE THAT FOR THE CITY AND PUBLIC WORKS IN PARTNERSHIP WITH ATHENS TO DEAL WITH.

SO SOMETHING AND WE IN THAT WE ALSO TRY WHERE POSSIBLE TO BRING IN OUR CODE ENFORCEMENT PARTNERS IN THE POLICE DEPARTMENT.

IF WE SEE AREAS WHERE THERE IS REPEATED VIOLATIONS OF OUR CODE.

AND RESOURCES. JUST WANT REDONDO.ORG ALL OF THE INFORMATION IS ON OUR PUBLIC WORKS WEBSITE, ATHENS SERVICES. I HAVE. MAYBE AT THE END, I CAN SHOW YOU ONE.

THERE'S A AN ATHENS SERVICES GUIDE THAT I REALLY LIKE IT.

WHENEVER I'M LOOKING AT SOMETHING IN MY HOUSE, I'M LIKE, WHERE DOES THIS GO? ATHENS DOES A GREAT JOB ON THEIR WEBSITE OF, YOU KNOW, THIS GOES IN THIS BIN, THIS GOES IN YOUR TRASH, THIS GOES IN YOUR RECYCLING.

SO THAT'S ALL AVAILABLE. AND THEN FINALLY WHERE TO CONTACT US.

ATHENS THEIR HOTLINE, YOU CAN CALL THEM FOR, FOR IF YOU'RE A BUSINESS OR A MULTI-FAMILY, THAT'S WHERE YOU'RE CALLING THEM FOR ALL OF THOSE A LA CARTE OPTIONS THAT WE TALKED ABOUT EARLIER.

BUT ALSO, IF YOU HAVE A BULKY ITEM PICKUP REQUEST, YOU CAN DO THAT EITHER ON THE PHONE, YOU CAN DO IT ONLINE ON THEIR WEBSITE.

IF YOU HAVE A CONCERN OR A COMPLAINT AND YOU NEED TO SPEAK TO PUBLIC WORKS, YOU CAN ASK THE ACCESS REDONDO APP AND THE ONLINE CUSTOMER SERVICE REQUEST ARE THE QUICKEST WAY TO GET TO US BECAUSE THERE'S SO MULTIPLE EYES ON THOSE, BUT ALSO RBRECYCLES@REDONDO.ORG YOU CAN REACH US THERE. AND WITH THAT, I WILL PAUSE FOR QUESTIONS.

GREAT PRESENTATION. CAN YOU CAN YOU JUST SHARE SOME INFORMATION ABOUT THE LID FLIPPING THAT YOU WERE TALKING ABOUT? CURIOUS ABOUT THAT. YES. SO IN OUR CITY, IN THE CITY OF REDONDO, IT HAPPENS IN VARIOUS WAYS.

AND SO DEPENDING ON WHAT CITY YOU'RE IN, IT CAN VARY.

BUT IN REDONDO BEACH WE ARE PARTNERING WITH ATHENS SERVICES.

SO PRIMARILY IT WILL BE AN ATHENS SERVICES PERSONNEL WHO WILL DO IT.

THEY WILL BE THEY'LL BE IN UNIFORM. THEY'LL HAVE A BADGE.

YOU MAY SEE IF THE IF THE STATE AUDITORS ARE OUT, YOU MAY SEE ME WITH THEM SHADOWING AND WORKING ALONGSIDE.

[00:30:02]

SO THE PROCESS IS TAKE RESIDENTIAL FIRST ON A RESIDENTIAL TRASH DAY WHEN YOUR THREE CARTS ARE AT THE CURB, NOBODY IS GOING ONTO THE PROPERTY. WHEN YOUR THREE CARTS ARE ON THE CURB, THEY MAY THEY WILL COME ALONG BEFORE THE BEFORE THE TRUCK COMES. THEY WILL FLIP THOSE LIDS. THEY'LL TAKE THEY'LL TAKE A PHOTO.

I HAVE DATABASES OF PHOTOS OF TRASH [LAUGHTER] ON MY ON MY COMPUTER.

AND IF, AS I SAID, IF THEY SEE IF IN THE GREEN BIN, THEY'RE NOT LOOKING AT YARD WASTE OR FOOD WASTE VEGETABLES, BONES, ANY OF THAT'S ALL FINE IN THAT GREEN CART.

IF THEY SEE SOMETHING ELSE, THEN THEY'LL LEAVE A LITTLE TAG THERE SAYING, HEY, WE SAW.

THIS IS WHERE IT GETS TRICKY. PAPER. PAPER IS FINE IF IT'S SOILED PAPER, THAT'S NOT SHINY AND IT'S COMPLEX.

THAT'S WHY I LIKE THE I LIKE THE, THE ATHENS GUIDE THAT TELLS ME WHAT GOES WHERE, BUT THAT'S WHAT.

THAT'S WHAT THEY'RE DOING. THEY'RE TRYING TO SEE IF YOU IF THE RESIDENT HAS BEEN RECYCLING APPROPRIATELY FOR BUSINESSES, THEY, THEY FOR BUSINESSES AND THE MULTI-FAMILY UNITS, THEY WILL REALLY TEND TO REACH OUT AND CONTACT THE BUSINESS AND GO WITH THEM.

SO THEY'RE NOT REALLY COMING ON WITHOUT REACHING OUT TO IF IT'S A STORE OWNER OR TO A PROPERTY MANAGER IN A MULTI-FAMILY UNIT, SO THAT THEY CAN SORT OF GO THROUGH THAT TOGETHER AND FIGURE OUT WHAT NEEDS TO HAPPEN BETTER.

IS IT IS THERE A CHANGE IN CONTAINERS NEEDED? YOU KNOW, MAYBE, MAYBE THE BUSINESS HAS TOO MANY TRASH CONTAINERS AND THEY NEED TO REDUCE THOSE AND MAYBE HAVE AN ADDITIONAL RECYCLING CONTAINER.

MAYBE THEY NEED ANOTHER MAYBE THE ORGANICS BIN IS GETTING TOO FULL AND WE NEED TO WE NEED TO ORDER ANOTHER ONE OF THOSE FOR THEM.

SO IT'S MORE OF A IN PERSON CONNECTION WITH OUR BUSINESSES AND OUR MULTI-FAMILY UNITS.

SO WITH RESIDENTIAL, IT'S LIKE A RANDOM SPOT CHECK? YES, THEY JUST SELECT A STREET AND? IT IS YES.

NO, THEY WILL TEND TO DO IT TWICE A YEAR IN THE CITY.

THEY WILL ALWAYS WE WORK HAND IN HAND WITH OUR ATHENS PARTNERS.

SO THEY WILL ALWAYS CALL ME, LET ME KNOW SO THAT IF ANY OF OUR RESIDENTS CALL AND SAY, WHY IS SOMEBODY IN MY IN MY CART TODAY? I IMMEDIATELY KNOW, OH, THAT'S ATHENS SERVICES THEY'RE DOING.

THEY'RE DOING THEIR SPOT CHECKS. AND AS I SAID, IT IS A REQUIREMENT AS PART OF OUR SB 1383 PROGRAMS THAT WE PARTICIPATE THIS WAY.

COMMISSIONER BAJAJ. GOOD TO KNOW. YEAH. THANK YOU FOR THAT.

PRETTY INTERESTING PRESENTATION. VERY INTERESTING.

TWO QUESTIONS. THE PAPER SHREDDING EVENT IS THAT USUALLY COMBINED WITH THE HAZARDOUS WASTE OR IS THAT A STANDALONE EVENT THAT THEY DO? AND DO YOU KNOW WHEN THE NEXT ONE IS COMING? BOTH.

AND YES, BUT I'LL HAVE TO GET THAT. IT'S ON OUR REDONDO.ORG WEB PAGE.

I WILL PULL THAT UP FOR YOU IN A MOMENT. IT'S IT CAN HAPPEN.

WE HAVE WE HAVE SOME THAT HAPPEN IN CONJUNCTION WITH THE HAZARDOUS WASTE EVENT THAT TENDS TO BE TWO A YEAR.

AND THEN THERE ARE 1 OR 2 THAT ARE STANDALONE.

OKAY. AND ONE MORE QUICK QUESTION. E-WASTE. IS THAT SIMILAR TO BULKY ITEM PICKUP WHERE YOU CAN CALL AND SPECIFICALLY, YOU KNOW, PUT OUT LIKE A, YOU KNOW, A CARDBOARD BOX OF E-WASTE? YES, ABSOLUTELY. THE REASON THAT WE MAKE THE DISTINCTION IS BECAUSE IT'S IT'S OBVIOUSLY DISPOSED OF VERY DIFFERENTLY.

AND WHEN YOU CALL OR WHETHER YOU CALL OR YOU GO ONLINE TO ATHENS SERVICES, THEY WILL ASK YOU SOME QUESTIONS ABOUT WHAT TYPE OF WASTE IT IS AND SPECIFICALLY WHAT THEY ARE TRYING TO GET AT. THERE IS IF IT'S E-WASTE OR WHITE GOODS, BECAUSE THEY WILL POTENTIALLY SEND A DIFFERENT TRUCK TO PICK THAT UP BECAUSE IT'S GOING TO IT'S GOT IT'S A DIFFERENT DISPOSAL STREAM. COMMISSIONER ANDERSON.

OH. GOT A FEW QUESTIONS. NINE-YEAR CONTRACT ON THE AMENDMENT.

THAT'S A LONG CONTRACT. IS THERE A REASON WHY THOSE CONTRACTS ARE? BECAUSE YOU'VE TALKED ABOUT THESE DISRUPTIONS AND THINGS THAT HAPPEN IN THE SERVICE, AND I'M SURE THAT CHANGES THE CONTRACTS DUE TO THAT. IS THERE A REASON WHY THOSE AMENDMENTS ARE SO LONG? I WILL I'LL GIVE A FIRST ANSWER AND THEN I'LL TURN IT OVER TO DIRECTOR WINJE IF HE HAS ANYTHING TO ADD.

BUT THAT IS AN INDUSTRY STANDARD. AND WE, WE PRESENTED AT COUNCIL JUST LAST TUESDAY.

AND THAT'S ONE OF THE, THE KEY POINTS THAT CAME UP A NUMBER OF TIMES THAT BECAUSE OF CAPITAL DEPRECIATION, BECAUSE OF A NEED TO PLAN, BECAUSE OF THE TIME AND EXPENSE IT TAKES TO ROLL OUT NEW PROGRAMS IN CITIES WITH ALL OF THOSE CART PURCHASES, THOSE BINS, THE NEW TRUCKS. THAT'S A PRETTY STANDARD DURATION IN THE SOLID WASTE INDUSTRY.

[00:35:02]

SO IT'S JUST ABOUT PLANNING TO BE ABLE TO PROVIDE THE SERVICE OVER A PERIOD OF TIME FOR THEM TO RETURN A PROFIT ON THEIR INVESTMENTS.

SO YEAH, WHEN YOU BUY THOSE, WHEN YOU SIGN THAT CONTRACT, THEY'RE PROBABLY BUYING NEW TRUCKS SPECIFICALLY FOR THAT NEW TERM? YEAH.

THAT'S RIGHT. WE HAVE THE TWO TO SOME OF OUR MULTI-FAMILY ARE USING THAT MIXED WASTE SYSTEM.

PART OF THEIR PROPOSAL FOR SECOND AMENDMENT INCLUDES AN ADDITIONAL TRUCK AND BINS TO GO TO THREE BINS ON THOSE ON THOSE LOCATIONS.

SO, YEAH, THEY'VE AMORTIZED OVER A TEN YEAR PERIOD SHOWN US THOSE NUMBERS.

AND THEN IT'S PRIMARILY FUNDED THROUGH THE PROPERTY TAX.

IS THAT CORRECT? SO THAT'S THAT DIFFERS AS WELL.

SO YES AND NO. OUR RESIDENTIAL CUSTOMERS IN THOSE SINGLE FAMILY UNITS AND MOST MULTI-FAMILY UNITS THAT ARE FOUR AND BELOW THAT ALL THEY'RE ALL BUILT ON THEIR PROPERTY TAX BILL.

AND SO YOU. WE OFTEN GET CALLS FROM NEW RESIDENTS WHO MOVE INTO REDONDO, INTO A SINGLE FAMILY HOME ASKING HOW.

I NEED TO SET UP TRASH SERVICES. HOW DO I DO THIS? [LAUGHTER] AND WE LET THEM KNOW YOU'RE SET UP.

SO LONG AS YOU HAVE YOUR THREE CARTS OUTSIDE YOUR HOME.

YOU'RE GOOD TO GO. THAT WILL BE BUILT ON YOUR PROPERTY TAX ROLL.

AND I BELIEVE IT IS CALLED REFUSE RATE. THAT'S THE NAME OF THE LINE ITEM ON YOUR PROPERTY TAX BILL.

FOR THE MULTI-FAMILY AND FIVE PLUS AND THE COMMERCIAL BUSINESSES THEY WORK WITH ATHENS SERVICES DIRECTLY A.

TO SELECT THE SERVICES THAT THEY ARE GOING TO UTILIZE.

AND THEN THEY ARE BILLED DIRECTLY ON, I BELIEVE A MONTHLY BASIS BY ATHENS SERVICES.

AND THEN IN MY NEIGHBORHOOD, THERE'S A LOT OF RESIDENTIAL TRASH BINS THAT SIT OUT.

IS THERE A PROTOCOL THAT'S USUALLY ACCEPTED BY? IS IT USUALLY FROM SUNSET TO SUNSET? IS THERE ANY KIND OF ENFORCEMENT FOR THAT? WHAT'S. YES. THE PROTOCOL. AND IF THERE. YEAH. SO IT IS BUILT INTO OUR MUNI CODE THE, THE TIMES AND YOU PRETTY MUCH ARTICULATED WHAT THEY ARE.

IF ANYBODY HAS YOU KNOW, IDENTIFIES AN AREA WHERE THEY SEE CARTS THAT ARE SITTING OUT PARTICULARLY, YOU KNOW, THE NIGHT PRIOR OR THE NIGHT BEFORE.

YOU CAN LET US KNOW. I WORK WITH COLLEAGUES IN OUR OFFICE.

WE GO OUT, WE WRITE, WE OBSERVE THAT THAT IS INDEED TAKING PLACE.

SOMETIMES IT MIGHT JUST BE A ONE TIME THING AND SOMEBODY WAS ILL.

BUT IF IT'S A ROUTINE AND CONSISTENT VIOLATION, WE'LL GO OUT AND WE'LL TAKE PHOTOGRAPHS.

WE'LL WRITE TO THE RESIDENTS. THERE ARE AND ADVISE THEM THAT THEY NEED TO BRING THOSE CARTS ONTO THEIR PROPERTY.

THERE ARE SOME. THERE CAN BE SOME MINOR EXCEPTIONS WHERE THERE ISN'T ROOM.

YOU KNOW, FOR WHATEVER REASON, THERE ISN'T ROOM ON THE PROPERTY AND THEY'RE LEFT OUT.

THEY'RE VERY RARE. WE WORK WITH WE WORK REALLY HARD WITH PROPERTY OWNERS TO SEE IF WE CAN FIND SPACE, YOU KNOW, EVEN IF IT'S IN THERE. IS IT GARAGE OR GARAGE ANDY? AND THE GARAGE THAT THEIR GARAGES SOMETIMES [LAUGHTER].

GARAGE. OKAY. SO WE WORK WE WORK REALLY HARD TO TRY AND GET THOSE ONTO THE PROPERTY.

THERE IS IN SOME VERY, VERY SMALL CIRCUMSTANCES WHERE DIRECTOR WINJE, AS THE DIRECTOR OF PUBLIC WORKS, HAS THE AUTHORITY TO MAKE AN EXEMPTION, BUT THOSE ARE VERY FEW AND VERY FAR BETWEEN.

THANK YOU. ANYBODY? ANY PUBLIC COMMENT? I HAVE ONE MORE QUESTION.

COMMISSIONER BAJAJ. JUST CURIOUS FOR MY OWN EDIFICATION WHEN THESE HAVE THESE AMENDMENTS, ARE THERE, LIKE, THEY'RE ESSENTIALLY CONTRACT EXTENSIONS, RIGHT? IS THERE A COMPETITIVE BID PROCESS THAT THEY HAVE TO DO, OR IS THIS BUILT IN IN THE VERY FIRST CONTRACT THAT YOU HAVE, YOU KNOW, YOU CAN OPT FOR THESE AMENDMENTS BEFORE THE CITY HAS TO GO OUT TO COMPETITIVE BID? YEAH, THAT WAS THE CONVERSATION LAST TUESDAY WITH THE COUNCIL WHETHER OR NOT TO GO OUT FOR BID FOR A NEW CONTRACT OR TO CONTINUE WITH ATHENS, OR AT LEAST CONTINUE THE NEGOTIATION AND SEE WHERE WE GET.

IT TAKES ABOUT TWO YEARS, ABOUT A YEAR TO DO THE RFP, SELECT SOMEBODY TO NEGOTIATE THE CONTRACT, AND THEN ABOUT A YEAR FOR THAT FIRM TO PREP IN CASE THEY HAVE TO BRING IN NEW EQUIPMENT.

SO WE WOULD BE STARTING NOW TO DO THAT, WHICH IS WHY WE WERE DRIVING THE CONVERSATION ABOUT WHETHER OR NOT WE SHOULD DO THAT OR GO WITH ATHENS.

AT THE END OF THE DAY, COUNCIL TOOK OUR RECOMMENDATION, WHICH WAS A STRONG ONE, TO STAY WITH ATHENS BASED ON THE MARKET AS WE UNDERSTAND IT, WHERE PRICES ARE GOING. OUR COMPARISON WITH BOTH RATES AND SERVICES WITH NEIGHBORING CITIES.

WE HAVE A PRETTY GOOD CONTRACT AND A GOOD RELATIONSHIP WITH ATHENS THAT [LAUGHTER] COMMENT WAS MADE.

[00:40:01]

SO IT WAS A LITTLE TONGUE IN CHEEK. AFTER THE AFTER THE COLLECTION OF TOPICS WE DISCUSSED AT THE MEETING LAST AT THE COUNCIL MEETING LAST WEEK.

BUT YEAH, ATHENS HAS GOT VERY HIGH MARKS FOR CUSTOMER SERVICE.

WHEN WE HAVE A PROBLEM, THEY'RE VERY RESPONSIVE, YOU KNOW, 24 HOURS USUALLY OR LESS TO GET THINGS DONE.

SO COUNCIL DECIDED THAT THEY'D PREFER TO MOVE FORWARD WITH WHO WE KNOW AND PRICES THAT ARE COMPETITIVE.

GREAT. THANKS. ANY PUBLIC COMMENT? THERE ARE NO HANDS RAISED ON ZOOM, FOR THE RECORD OR NO ECOMMENTS. I THINK ATHENS DOES A FANTASTIC JOB.

I THINK THAT THEY, FROM A MULTI-FAMILY POINT OF VIEW AND BEING ABLE TO PICK UP THE BULK SERVICES AND THEY PICK THEM UP FAST.

THEY'RE EFFICIENT. I THINK THAT WORKING WITH THEM, COMPARED TO THE OTHER TRASH COLLECTOR WE HAD, THEY'VE BEEN DOING A REALLY GOOD JOB. AND THANK YOU FOR THE PRESENTATION.

IT WAS FANTASTIC. THANK YOU. AND I WILL LEAVE.

IF ANYBODY DOESN'T HAVE A KITCHEN PAIL, I WILL LEAVE THIS OUT IN THE FRONT.

AND IF ANYBODY ELSE NEEDS ONE, PLEASE FEEL FREE TO CONTACT US ON ANY OF THE CONTACT ON ANY OF THE METHODS WE HIGHLIGHTED ON THE SLIDES TONIGHT.

THANK YOU ALL VERY MUCH. THANK YOU. DO WE NEED TO MAKE A MOTION TO RECEIVE AND FILE? WE DO YEAH. YES. RECEIVE AND FILE UPDATE ON THE CITY'S SOLID WASTE PROGRAMS. I'M HAPPY TO MAKE THAT MOTION TO RECEIVE AND FILE.

SURE. I'LL SECOND. SURE. ROLL CALL OR ALL IN FAVOR? I THINK YOU CAN JUST DO A VOICE. ALL IN FAVOR? VOICE VOTE. AYE.

J.2 DISCUSSION OF CAPITAL IMPROVEMENT PROJECT'S PROCESS AND PROCEDURES.

OH, YEAH. I'M GONNA LET ANDY KICK US OFF WITH THIS ITEM, AND THEN I'LL GIVE A SHORT PRESENTATION.

OKAY. GOOD EVENING. THE SECOND ITEM WE WANT TO TALK TO YOU ABOUT TONIGHT ARE PROCESSES AND PROCEDURES RELATED TO OUR CAPITAL IMPROVEMENT PROGRAM.

WE HAVE HEARD SOME CRITICISM FROM THE PUBLIC.

AND WE ARE ALSO MAKING SOME CHANGES INTERNALLY THAT PREDATE THE RECENT LETTERS THAT WE'VE SEEN.

SO WE WANT TO MAKE YOU AWARE OF THAT AND KIND OF WALK YOU THROUGH WHAT WE DO REGARDING CAPITAL PROJECTS, HOW THEY GET SELECTED AND ADDED TO THE CAPITAL BUDGET EVERY YEAR.

WE'VE TALKED ABOUT THIS BEFORE ANNUALLY, BUT GOOD TIME TO REFRESH.

WE ALSO WANT TO TALK ABOUT OUR CONTRACT MANAGEMENT PRACTICES AND OUR PROCUREMENT PRACTICES, WHICH HAVE BEEN THE TARGET OF SOME OF THE RECENT CRITICISM.

SO WE'RE JUST TRYING TO PROVIDE MORE DETAIL AND INVITE A CONVERSATION.

WE'RE CERTAINLY IN THE BUSINESS OF WORKING ACCORDING TO ALL THE STATE LAWS, ALL THE CITY LAWS, AND IN A WAY THAT'S TRANSPARENT AND FULLY TRACKABLE BY THE PUBLIC.

SO IF THERE ARE THINGS THAT YOU THINK WOULD HELP US IMPROVE OUR PROCESS OR OUR TRANSPARENCY, WE'D LOVE TO HEAR THAT FROM YOU AS WELL. SO JESSE IS OUR CAPITAL PROJECTS PROGRAM MANAGER.

HE'S BASICALLY IN CHARGE OF IT ALL FOR THE CITY.

AND SO HE HE'S GOING TO BE MAKING THE PRESENTATION TONIGHT.

YEAH. THANK YOU. ANDY. I'M GOING TO KIND OF JUST GIVE AN OVERVIEW KIND OF HIGH LEVEL PRESENTATION ON ON THE CITY'S PROCESS AND HOW WE KIND OF FUNCTION AND GO ABOUT OUR CONDUCTING OUR CIPS KIND OF AN OUTLINE OF THE PRESENTATION.

GIVE A FIVE YEAR HISTORY, THE DIFFERENT STAGES AND DEFINITIONS OF CIPS AS WE DEFINE THEM.

AND THEN KIND OF ALL THESE CATEGORIES OF PROJECT IDENTIFICATION, FUNDING, EXECUTION MANAGEMENT AND CLOSEOUT.

AND AT ANY TIME, IF ANDY OR LAUREN WANT TO CHIME IN, PLEASE, PLEASE FEEL FREE.

SO HERE'S SOMETHING THAT WE PRESENT TO COUNCIL, KIND OF AN ANNUAL BASIS.

I JUST WANTED TO PUT THIS UP HERE JUST FOR YOUR, FOR YOUR KNOWLEDGE TO SHOW KIND OF THE GROWTH OF OUR PROGRAM OVER THE LAST SEVERAL YEARS.

AS YOU CAN SEE, FROM 2020 TO NOW BOTH ON THE PROJECT SIZE AND ON THE EXPENDITURE SIZE AND PROJECT COMPLETION OUR PRODUCTION HAS GROWN PRETTY IMMENSELY OVER THOSE LAST FIVE YEARS.

SO KIND OF JUST WANT TO WANT TO HIGHLIGHT THOSE GROWTHS KIND OF SHOWING THE, THE WHAT I BELIEVE IS BEEN A VERY PRODUCTIVE, YOU KNOW, FIVE, SIX YEARS IN THE CITY WHEN IT COMES TO CIPS.

CIP PROJECT STAGES. THESE ARE THE WAY WE DEFINE AS WE LOOK AT OUR 400 PROJECTS THAT ARE IN THE

[00:45:03]

THIS IS PROJECTS THAT ARE ADDED TO THE CIP AND BUDGETED AT A CERTAIN LEVEL OF FUNDING THAT'S APPROPRIATED FOR, FOR THOSE PROJECTS WE HAVE PRE-DESIGN. THIS IS WHERE PROJECTS BEGIN ACTIVITIES PRIOR TO THE ACTUAL DESIGN, INCLUDING PLANNING, ENTITLEMENTS, ENVIRONMENTAL, PUBLIC OUTREACH AND CONCEPTUAL DESIGN PROCESS.

THE DESIGN PHASE IS THE PROJECT FORMALIZES CONCEPTUAL PLANS AND THE DESIGN DEVELOPMENT PROCESS CONTINUES IN ORDER TOWARDS FINAL CONSTRUCTION PLANS AND SPECIFICATIONS TO SECURE ALL THE PERMITS AS WELL. WE HAVE PROCUREMENT.

THIS IS WHERE PROJECTS ARE IN THE PROCESS OF BEING LET FOR COMPETITIVE BIDS.

WE'RE EVALUATING THOSE BIDS. WE'RE AWARDING CONTRACTS AND FINALIZING EXECUTION OF A CONTRACT CONSTRUCTION.

I THINK THAT'S PRETTY SELF-EXPLANATORY. PROJECTS IN CONSTRUCTION.

AND A NOTICE TO PROCEED HAS BEEN GIVEN. COMPLETED.

THESE ARE PROJECTS THAT HAVE BEEN SUBSTANTIALLY COMPLETED AND THE CLOSEOUT PROCEDURES ARE UNDERWAY.

AND THEN WE HAVE A CATEGORY OF ONGOING. ONGOING KIND OF PROJECTS THAT ARE PART OF THE CITY'S REGULAR AND RECURRING MAINTENANCE AND READINESS PROGRAMS, SUCH AS SLURRY SEAL, RESIDENTIAL REHAB, YOU KNOW, RESTROOM IMPROVEMENTS, CURB RAMP IMPROVEMENTS.

KIND OF PROJECTS THAT CAN BE IN ONE OF THESE OTHER PHASES BUT THEY'RE CONTINUOUS PROGRAM FOR THE CITY.

NOW, THE PROJECT IDENTIFICATION PROCESS. HOW ARE PROJECTS IDENTIFIED? WE HAVE REQUESTS. REQUESTS ARE MADE FROM VARIOUS DEPARTMENTS ALONG WITH THE CITY COUNCIL.

THESE ARE THESE REQUESTS ARE REVIEWED BY THE CIP TEAM, WHICH INCLUDES THE CITY MANAGER'S OFFICE, THE FINANCE DEPARTMENT, AND THE PUBLIC WORKS STAFF.

DURING THE REVIEW, IT MUST FIT ONE OF THESE CATEGORIES.

IS IT NECESSARY TO PUBLIC HEALTH OR SAFETY CONCERN? IS IT A MANDATE FROM THE STATE OR FEDERAL GOVERNMENT? DOES IT COMPLETE AN EXISTING PROJECT? ARE THERE OPERATIONAL SAVINGS IN THE FUTURE, IF THIS IS COMPLETED? DOES THIS HAVE SIGNIFICANT FUNDING FOR THE PROJECT? DOES IT PROMOTE ECONOMIC DEVELOPMENT FOR THE CITY? THESE ARE ALL THE TYPE OF CRITERIA THAT WE'RE LOOKING AT AS WE HAVE REQUESTS FROM THE VARIOUS DEPARTMENTS AND FROM OUR DEPARTMENTS, AS WE LOOK AT WHAT TO INCLUDE IN THE RECOMMENDED CIP.

YOU KNOW, THOSE PROJECTS THAT ARE SELECTED ARE INCLUDED IN THE RECOMMENDED CIP THAT IS THEN PRESENTED FOR CITY COUNCIL'S CONSIDERATION.

OBVIOUSLY, WE DON'T ADD ANYTHING UNLESS WE HAVE SOME LEVEL OF PROJECT FUNDING FOR A PROJECT.

YOU KNOW, WE HAVE FUNDING PRIORITIES THAT ARE INCLUDED, YOU KNOW, IS THIS AN IMPERATIVE PROJECT? PROJECT ESSENTIAL? IS IT IMPORTANT OR IS IT DESIRABLE? OBVIOUSLY THOSE ARE KIND OF THE LEVELS OF AS WE'RE LOOKING AT WHAT TO FUND FIRST AND WHAT CAN MAYBE BE FUNDED LATER.

THERE'S ALSO DIFFERENT TYPES OF FUNDING THAT DICTATE WHAT POTENTIALLY MOVES FORWARD AND WHAT DOESN'T.

WE HAVE DISCRETIONARY MONEY. THIS IS THIS IS REALLY WHERE THE CITY COUNCIL MAKES DECISIONS ON, ON PARTICULAR PROJECTS THAT ARE THAT ARE IMPORTANT TO THEM AND THEY PRIORITIZE.

AND THEN WE HAVE OTHER RESTRICTED FUNDS THAT FUND OUR STREET PROJECTS.

RIGHT? WE HAVE THOSE TRANSPORTATION FUNDS. WE HAVE, YOU KNOW, MEASURE M, MEASURE R.

WE HAVE OUR CDBG MONIES THAT ARE RESTRICTED TO CERTAIN CATEGORIES, AND WE OBVIOUSLY CAN ONLY USE THOSE FOR CERTAIN THINGS.

AND THEN WE HAVE GRANTS. GRANTS ARE MOST OF MOST OF OUR GRANTS COME FROM EITHER METRO WHICH ARE, YOU KNOW, TRANSPORTATION OR MOBILITY PROJECTS.

AND WE ALSO HAVE A COUPLE MEASURE W, YOU KNOW, DRAINAGE, DRAINAGE GRANTS AND OTHER DEPARTMENTS AS WELL HAVE SOME, SOME LARGER GRANTS THAT WE RECEIVED FROM THE STATE THROUGH THE, THROUGH THE YEARS.

AND THOSE ARE OBVIOUSLY VERY RESTRICTIVE IN WHAT WE DO. AND THEY FUND SPECIFIC PROJECTS. THIS IS SOMETHING THAT WE'RE KIND OF WORKING THROUGH AS A FLOWCHART FOR THE BUDGET PROCESS. I WON'T GO THROUGH ALL OF IT, BUT IN ESSENCE, IT KIND OF STARTS FROM THE FROM THE IDENTIFYING PROJECTS TO THE FINAL ADOPTION BY THE CITY COUNCIL AND FUNDING BEING AVAILABLE FOR THAT YEAR ONE.

JUST WANTED TO INCLUDE THIS AS JUST AN EXAMPLE OF, OF THE FLOWCHARTS THAT WE'RE LOOKING AT PUTTING TOGETHER TO, TO EXPLAIN OUR PROCESS. SO ONCE THAT HAPPENS, WE HAVE PROJECT EXECUTION, RIGHT? WE HAVE OUR PROJECTS. AND HOW DO WE PRIORITIZE THOSE PROJECTS AND WHAT WE MOVE FORWARD ON? THERE'S MANY FACTORS THAT GUIDE THE CIP PRIORITIZATION.

SOME OF THOSE FACTORS ARE DATE, SENIORITY OF A PROJECT THAT WAS PROGRAMED, FUNDING AVAILABILITY,

[00:50:02]

AND ALONG WITH THAT WE, YOU KNOW, WE MOVE TO A PROCUREMENT PHASE, WHICH IS WHICH IS GUIDED BY, BY THE STATE CONTRACTS CODE BY THE CITY CHARTER AND BY THE MUNICIPAL CODE.

ALL THOSE THREE IN CONCERT REALLY DICTATE HOW WE GO ABOUT IN PROCURING OUR PROJECTS.

AS WE AS WE MOVE THROUGH THE PROCESS AND WE MOVE INTO THE DESIGN PHASE WE HAVE PROFESSIONAL SERVICES THAT ARE DICTATED IN OUR MUNI CODE AND A COUPLE OF DIFFERENT WAYS THAT WE PROCURE THOSE ARE THROUGH RFPS OR THROUGH OUR ON-CALL CONTRACTS.

FOR OUR LARGER TRADITIONAL CIPS, THIS IS USUALLY WHERE WE PUT OUT AN RFP ASKING FOR PROPOSALS FROM THE VARIOUS CONSULTANTS.

FOR SOME OF OUR SMALLER PROJECTS, KIND OF OUR MAINTENANCE PROJECTS THAT MAYBE DON'T NEED AS MUCH OF A DESIGN WORK.

WE HAVE OUR ON-CALL CONTRACTS THAT HAVE A BUNCH OF 10 TO 12 ON-CALL CONTRACTS THAT WE WORK THROUGH TASK ORDER BASIS.

AND WE CAN YOU KNOW, TASK ONE OF THESE CONSULTANTS TO HELP US WITH SOME OF THESE SMALLER DESIGNS THAT REALLY HELP MOVE OUR, OUR MAINTENANCE PROJECTS. AND THEN WITH THAT, WE HAVE A COUPLE DIFFERENT VARIOUS PUBLIC WORKS PROJECTS.

WE HAVE OUR MAINTENANCE AND REPAIR PROJECTS. A COUPLE OF YEARS AGO, THE VOTERS OF REDONDO BEACH PASSED A CHARTER AMENDMENT THAT ADDED MAINTENANCE OR REPAIR TO OUR CHARTER. ABOUT A YEAR AGO, WE HAD THE COUNCIL APPROVE A ORDINANCE THAT KIND OF DETAILED AND DEFINED WHAT MAINTENANCE AND REPAIR PROJECTS WERE, THE THRESHOLDS THAT THEY FALL UNDER.

AND IF A PROJECT IS CONSIDERED MAINTENANCE OR REPAIR, WE FOLLOW OUR MAINTENANCE AND REPAIR ORDINANCE TO ACCOMPLISH AND PROCURE THOSE SERVICES AND THOSE PROJECTS. ON THE OTHER HAND, WE HAVE OUR TRADITIONAL CIP.

THIS IS MORE OF THE DESIGN BID BUILD PROJECTS THAT GO THROUGH A FORMAL PROCESS ALSO DICTATED BY ORDINANCE.

BUT, BUT PROCURED IN A IN A SLIGHTLY DIFFERENT WAY.

KIND OF A LOT MORE YOU KNOW, DRAWN OUT PROCESS, NOT DRAWN OUT IN A LONG WAY, BUT JUST WE HAVE TO GO THROUGH A FULL DESIGN, HAVE THAT APPROVED BY THE CITY COUNCIL WITH THE PLAN SPECS, AND THEN WE BID IT AND THEN HAVE THAT AWARDED AND BUILT.

SO IT'S A, IT'S A COUPLE OF DIFFERENT VARIATIONS.

AND I THINK WE WHEN WE ADDED AND REALLY I THINK ANDY CHAMPIONED THIS ALONG WITH SOME OF THE, THE COMMISSION THAT WAS PUT TOGETHER. IT REALLY I THINK THIS REALLY HAS HELPED US MOVE SOME OF THESE CIPS FORWARD AND ACCOMPLISH THEM IN A, IN A MORE STREAMLINED FASHION WHERE WE DON'T HAVE TO GO THROUGH A LONGER PROCESS FOR SOME OF THESE SMALLER MAINTENANCE PROJECTS, WE CAN GO THROUGH OUR MAINTENANCE AND REPAIR PROCESS AND ACCOMPLISH THEM AND, AND HAVE THOSE FINISHED IN A TIMELY MANNER.

I JUST IF I COULD YEAH. I SEE YOU'VE GOT OUR TRADITIONAL CIP DESIGN BID BUILD PROCESS THAT USUALLY INVOLVES A CONSULTING CONTRACT FOR THE DESIGN AND THEN A SEPARATE CONTRACTOR PROCUREMENT FOR THE BUILD PORTION OF THAT.

WE ALSO ARE MOVING MORE INTO DESIGN BUILD AS A, AS A PROCESS WHERE THE SAME ENTITY IS CONTRACTED TO DO BOTH THE DESIGN SIDE AND THE BUILD SIDE. AND THEN THERE'S A VARIATION THAT CALLED PROGRESSIVE DESIGN BUILD, WHICH IS KIND OF AN EVEN MORE IMPROVED SITUATION FOR CERTAIN TYPES OF PROJECTS.

OUR MEASURE FP PROJECTS THE NEW FIRE STATIONS, NEW POLICE STATIONS, $93.5 MILLION BOND MEASURE IS PURSUING A PROGRESSIVE DESIGN BUILD PROCESS FOR BOTH THE FIRE STATION AND THE POLICE STATION THAT WAS APPROVED BY THE CITY COUNCIL A COUPLE OF WEEKS AGO ALSO.

SO THOSE ARE A PIECE THAT WILL BE GOING OUT VERY SHORTLY ON THAT.

YEAH. AND I THINK ONE THING I DO WANT TO KIND OF JUST STRESS ON, ON THIS SLIDE AND THIS PROCESS IS THAT.

AND I THINK THERE WAS SOME CONCERN FROM SOME MEMBERS OF THE PUBLIC, SOME FROM THE BUDGET FINANCE COMMISSION, WHERE WE ARE WE ARE GOVERNED BY PUBLIC CONTRACT CODE AND BY OUR CHARTER AND BY OUR ORDINANCE.

RIGHT. WE OPERATE WITHIN THOSE PARAMETERS AND THOSE LAWS.

AND, YOU KNOW, WE REALLY WE REALLY CAN'T DEVIATE FROM THOSE FROM THOSE REGULATIONS.

SO I JUST KIND OF WANT TO, WANT TO STRESS THAT, THAT'S.

THAT IS SOMETHING THAT WE, WE ARE GOVERNED BY AND MUST ABIDE BY.

NOW THE NEXT LEVEL, THIS IS WHEN A PROJECT HAS ALREADY BEEN AWARDED.

AND WE HAVE A PROJECT MANAGEMENT. RIGHT? THIS ONE IS THE CONTRACT ADMINISTRATION.

THE PROJECT MANAGER THAT'S ASSIGNED TO A PROJECT IS RESPONSIBLE FOR ANYTHING ADMINISTRATIVE THAT DEALS WITH THE CONTRACT.

[00:55:07]

AND THEN ONCE, ONCE WE HAVE THOSE CONVERSATIONS, ONCE WE ENSURE EVERYTHING IS IS DOTTED AND CROSSED WE GET THE SCHEDULE.

THE PROJECT MANAGER AND THE CITY ENGINEER SIGNS THE NOTICE TO PROCEED TO ACTUALLY MOVE FORWARD ON THAT, ON THAT PROJECT. AND THAT SETS THE STARTS THE CLOCK ON ON THAT SCHEDULE.

ALONG THAT YOU KNOW, PROJECT MANAGERS ARE RESPONSIBLE FOR, FOR TIMELY PROGRESS PAYMENTS, REVIEWING THOSE PROGRESS PAYMENTS.

MOST OF OUR PROJECTS ARE, ARE BUILT ON A MONTHLY BASIS.

THOSE PROGRESS PAYMENTS GO TO THE PROJECT MANAGER WHO ENSURES WE'RE GETTING BILLED FOR WORK THAT WAS ACTUALLY DONE.

THEN I ACTUALLY REVIEW IT TO ENSURE IT'S MEETING YOU KNOW, IT'S BEING PAID FROM THE RIGHT FUNDS.

IT MAKES SENSE. THERE'S NO THERE'S NO ISSUES.

AND THEN A THIRD SET OF EYES AND LAUREN, AS THE CITY ENGINEER, SIGNS OFF ON THAT PROJECT PROGRESS PAYMENT.

AND IT IS ULTIMATELY APPROVED BY FINANCE AND THE CITY COUNCIL.

SO THERE'S A LOT OF EYES ON THESE PROGRESS PAYMENTS TO ENSURE THAT THAT WE ARE PAYING WHAT WE'RE SUPPOSED TO BE PAYING.

CONSTRUCTION MANAGEMENT INSPECTION IS ALSO PART OF A PROJECT.

THIS IS WHERE WE CAN DO IT EITHER IN-HOUSE OR THROUGH OR WITH A HIRE AN OUTSIDE CONSULTANT THROUGH AN RFP PROCESS.

SOME OF OUR SMALLER PROJECTS, YOU KNOW, WE DO HAVE AN IN-HOUSE CONSTRUCTION MANAGER.

YOU KNOW, HE'S ASSIGNED TO THOSE PROJECTS. HE GOES OUT DOES THE INSPECTION, DOES THE CONSTRUCTION MANAGEMENT WORKS WITH THE CONTRACTORS ENSURING EVERYTHING IS MOVING SMOOTHLY. THAT HAS REALLY PROBABLY SAVED US QUITE A BIT OF MONEY NOT HAVING TO HIRE A CONSULTANT FOR EVERY SINGLE PROJECT.

AND THEN WE ALSO, FOR OUR LARGER PROJECTS, YOU KNOW, THAT ARE A LITTLE MORE COMPLEX.

WE DO HAVE OUTSIDE CONSULTANTS THAT WE HIRE THROUGH THE RFP PROCESS.

AND THE CONSTRUCTION MANAGER WILL WORK ALONGSIDE WITH THEM TO MAKE SURE AND OVERSEE THEIR WORK AND ULTIMATELY ENSURE THE PROJECT IS MOVING FORWARD PROPERLY. WE DO HAVE CHANGE ORDERS THAT ARE PART OF PART OF PROJECTS, I DON'T THINK AND I THINK THIS WAS A TOPIC THAT CAME UP TOO, THAT I WANT TO KIND OF CLARIFY CHANGE ORDERS ARE DICTATED BY OUR APP, WHICH IS ADMINISTRATIVE POLICIES AND PROCEDURES.

SO APP 14.1 WHICH WAS ESTABLISHED IN 1993. AND THOSE THRESHOLDS IN THOSE CHANGE ORDERS HAVE NEVER BEEN ADJUSTED. SO THEY STILL EXIST SINCE 1993. AND JUST TO THOSE I DIDN'T PUT THEM UP HERE, BUT IN ESSENCE PROJECTS UP TO $150,000. IT'S $25,000, OR 25% OF THE PROJECT THAT THE CITY ENGINEER IS ALLOWED TO SIGN OFF ON CHANGE ORDERS $150,000 TO $500,000. IT'S 25% OF THE CONTRACT AND ANYTHING OVER $500,000, IT'S 10% OR $125,000, WHICHEVER IS GREATER. SO THAT IS THE THRESHOLDS THAT ON THE STAFF SIDE, AS THE CITY ENGINEER, LAUREN IS ALLOWED TO SIGN OFF ON THOSE CHANGE ORDERS AND CHANGE ORDERS CAN BE AND MOSTLY IS, YOU KNOW, UNFORESEEN CONDITIONS OUT IN THE FIELD.

IT COULD BE SLIGHT VARIATIONS WHERE MAYBE THERE WAS NOT CLEAR DEFINED SCOPE IN THE DESIGN, WHERE WE HAVE TO KIND OF RECTIFY THAT. IT COULD BE ADDITIONS THAT AND WHAT WE'VE DONE HERE.

THE COUNCIL WANTS US TO ADD CERTAIN THINGS, SO WE'LL HAVE CHANGE ORDERS THAT WE ACTUALLY APPROACH THE CONTRACTOR WITH AND ASK THEM IF THEY'RE INTERESTED IN DOING THAT. BUT FOR THOSE THOSE ARE OUTSIDE THE REALM OF THE CITY ENGINEER'S AUTHORITY, AND THOSE WILL COME BACK TO CITY COUNCIL FOR THEIR ULTIMATE APPROVAL.

SO IF IT'S ANYTHING ABOVE AND BEYOND WHAT THE APP ALLOWS AS A DISCRETION FROM THE CITY ENGINEER, THAT ALL COMES TO THE CITY COUNCIL FOR THEIR BLESSING, WE CANNOT MOVE ON IT UNTIL THE CITY COUNCIL BLESSES.

AND IF THEY DON'T BLESS IT, WE CAN'T MOVE ON IT.

SO I JUST WANTED TO KIND OF TOUCH TOUCH BASE AND CLARIFY THE CHANGE ORDER PROCESS AND THRESHOLDS.

AND ULTIMATELY WE HAVE PROJECT CLOSEOUT. THIS IS WHERE WE HAVE OUR FINAL INSPECTION WHERE WE HAVE THE COMMISSIONING IF APPLICABLE, BECAUSE NOT EVERYTHING NEEDS COMMISSIONING. YOU KNOW, OBVIOUSLY IF, IF THE STREET PROJECT, THEY DON'T NEED A TURNOVER STREET TO US, WE KNOW HOW TO OPERATE THE STREET. BUT FOR, YOU KNOW, OUR PUMP STATIONS OR ANY BUILDINGS THAT THIS IS WHERE WE WOULD HAVE THAT, THAT BASICALLY THAT HANDOFF FROM THE, FROM THE CONTRACTOR. THEN WE GO TO COUNCIL TO OFFICIALLY ACCEPT THIS, COMPLETE THE PROJECT THAT'S DONE THROUGH ADMINISTRATIVE REPORT.

THE COUNCIL WILL ACCEPT THIS COMPLETE. WE ALSO LAY OUT ANY CHANGE ORDERS THAT WERE APPROVED DURING THAT TIME,

[01:00:01]

IF THERE'S NO CLAIMS ON THAT ON THAT PROJECT.

AND THAT KIND OF KIND OF CONCLUDES KIND OF THE LIFE CYCLE OF A PROJECT FROM KIND OF INCEPTION TO A CLOSEOUT.

THAT ENDS MY FORMAL REMARKS. SO AGAIN, THIS IS JUST RECEIVE AND FILE THE REPORT, PROVIDE ANY FEEDBACK TO US ON ANY QUESTIONS YOU MAY HAVE ON OUR PROCESS, ANYTHING THAT POTENTIALLY WE COULD YOU WOULD LIKE TO SEE TO HELP BRING TO LIGHT ANY, ANY, ANY ISSUES POTENTIALLY YOU GUYS MAY SEE SO I TURN IT BACK OVER TO YOU.

CHAIR. COMMISSIONER ANDERSON. I WAS SURPRISED TO HEAR THAT YOU'RE USING ALTERNATIVE PROJECT DELIVERY METHODS. IT'S MY UNDERSTANDING. THE STATE CHARTER I'VE SEEN WITH OTHER ENTITIES ORANGE COUNTY FLOOD THAT THEY'LL ALLOW USUALLY THE COMMISSIONER, THE COMMISSIONERS IN THAT CASE, OR THE COUNCIL MEMBERS WILL APPROVE A CERTAIN NUMBER OF ALTERNATIVE PROJECT DELIVERY CONTRACTS AS DEFINED, WHETHER IT'S P3 PROGRESSIVE DESIGN BUILD.

AND THEN THAT GIVES THE OPPORTUNITY FOR THE STAFF TO USE THAT MANY.

YOU KNOW, IT'S USUALLY LIKE TEN. AND THEN IT'S USUALLY NOT SPECIFIED LIKE IT'S FOR MEASURE F, P OR ANYTHING LIKE THAT. IT'S BEEN MY UNDERSTANDING.

HAVE YOU GUYS LOOKED INTO JOB ORDER CONTRACTS? YEAH. ANDY KNOWS A LITTLE BIT MORE OF THAT. YEAH, THAT'S PART OF OUR ORDINANCE FOR MAINTENANCE AND REPAIR.

AND WE'VE ACTUALLY EXPERIMENTED WITH A COMPANY CALLED GORDIAN WITH NOT OBVIOUS YOU KNOW, HEAD AND SHOULDERS ABOVE OTHER DELIVERY METHODS RIGHT NOW.

WE'RE STILL TRYING TO SORT OUT IF IT'S THE COMPANY OR IF IT'S MAYBE THE PROCESS, THE TYPE OF WORK WE DO MAY NOT BE QUITE AS BEST SUITED FOR THAT PROCESS, BUT IT IS ALLOWED THROUGH OUR MAINTENANCE AND REPAIR ORDINANCE IN OUR IN OUR MUNICIPAL CODE.

YEAH. YEAH, A LOT OF A LOT OF AGENCIES USE IT, OBVIOUSLY.

AND I THINK YEAH, WITH VARIED SUCCESS SEWER I THINK IS ONE WHERE I'VE SEEN IT A LOT.

YEAH.

OKAY. ANY PUBLIC COMMENT? COMMISSIONER NAFISSI SORRY.

TWO QUESTIONS ACTUALLY. FOR YOUR PROCESS ON CRITERIA, DO YOU GUYS HAVE AN UNBIASED PROCESS TO WHERE YOU EVALUATE THAT CRITERIA ONCE IT COMES IN? DO MULTIPLE PEOPLE REVIEW IT JUST TO ENSURE AN UNBIASED SELECTION PROCESS? SO WE HAVE IT'S USUALLY A TEAM EFFORT. WE HAVE A TEAM THAT I MENTIONED.

IT'S USUALLY CITY MANAGER'S OFFICE. OUR TEAM HERE THAT'S THREE ALONG WITH OUR DEPUTY DIRECTOR AND THEN FINANCE THAT KIND OF REVIEW THE PROJECTS AND THEN REALLY LOOK AT WHAT THE PRIORITIES ARE, WHAT WE HAVE IN FUNDING, WHICH ONES WE CAN FUND, AND THEN TAKE INTO ACCOUNT ALL THE OTHER, OTHER FACTORS THAT WE KIND OF MENTIONED THERE.

DO YOU GUYS USE LIKE AN ACTUAL RUBRIC, OR IS THIS KIND OF LIKE AD HOC? YOU GUYS KIND OF JUST GO THROUGH YOUR PROCESS MAP AS YOU SHOWED IT, TO SEE IF IT KIND OF CHECKS, YOU KNOW, THOSE BOXES? DO YOU GUYS USE AN ACTUAL CRITERIA? WE HAVE NOT IN THE LAST SINCE I'VE BEEN HERE.

WE ARE MOVING THIS YEAR INTO A NEW SYSTEM FOR OUR BUDGET, WHICH IS CLEARGOV.

WHICH DOES HAVE THE ABILITY TO BUILD OUT KIND OF A RUBRIC AND A REVIEW PROCESS THAT WOULD GO TO INDIVIDUAL PEOPLE THAT WOULD THEN SCORE THEM.

WHICH WE'RE LOOKING TO ADD. WE JUST HAVEN'T HAD THE RESOURCES TO BE ABLE TO BE ABLE TO DO THAT.

BUT THAT IS SOMETHING THAT WE'RE LOOKING AT. AND I JUST WOULD LIKE TO HELP MODERATE EXPECTATIONS THERE.

YOU KNOW, IN A, IN A HUGE CITY WHERE THE DECISION ABOUT A BUNCH OF STREET PROJECTS IS FAR AWAY FROM THE POLITICAL DECISION MAKERS.

THAT'S A REALLY EXCELLENT WAY TO DO IT. IN OUR CITY A LOT OF WHAT WE DECIDE OR THINK ON A STAFF LEVEL GETS OVERRIDDEN AT THE DAIS WHEN THEY'RE MAKING DECISIONS.

SO WE ARE VERY SENSITIVE TO WHAT WE HEAR IN THE MEETINGS LEADING UP TO THE BUDGET.

THE CIP EVENT AT THE BUDGET THE COUNCIL USES THE BUDGET RESPONSE REPORT PROCESS BRRS WE CALL THEM WHERE THEY'LL ASK A QUESTION.

HOW MUCH WOULD IT COST TO PUT IN? YOU KNOW, ALL INCLUSIVE PLAY EQUIPMENT IN FRANKLIN PARK? AND WE COME UP WITH THE NUMBER AT THE NEXT MEETING WITH THE SHORT REPORT, AND THEY MAY OR MAY NOT CHOOSE TO ADD THAT TO THE CIP.

AND WE'LL HEAR THAT, AND WE'LL EITHER BUILD IT INTO THE PROPOSED CIP, OR THEY'LL ADD IT AT THE DAIS ON THE NIGHT THEY MAKE THE MOTION.

SO WE DO TRY AND BE VERY FAIR AMONG THE STAFF.

WE ALSO HAVE, YOU KNOW, TRANSPORTATION RESTRICTED FUNDING IS JUST THAT.

WE GET A FORMULA FOR GAS TAX BACK EVERY YEAR THAT WE CAN'T SPEND ON ANYTHING BUT OUR ROAD PROJECTS.

[01:05:05]

WE DO BRING IT HERE FOR COMMENT. WE ACTUALLY MIKE.

MIKE, THE CITY MANAGER, VISITS ALL OF THE COMMISSIONS TO ASK ABOUT THE BUDGET PROCESS.

IF THEY HAVE RECOMMENDATIONS, WE SOLICIT THIS THIS COMMISSION.

WE ASK CERTAINLY INTERDEPARTMENTALLY. SO THAT'S KIND OF HOW WE COME UP WITH THE PROJECTS AND WE DO OUR BEST TO THERE'S NOT BEEN A LOT OF GENERAL FUND MONEY AVAILABLE FOR CAPITAL PROJECTS IN THE LAST FEW YEARS. SO THAT MAKES THE PROCESS EASIER FRANKLY [LAUGHTER].

THERE'S THERE'S NOTHING TO FIGHT OVER. BUT WHEN WE DO HAVE THAT KIND OF FUNDING, THAT'S A PROCESS THAT THE COUNCIL IS VERY INVOLVED IN.

SO YEAH. YEAH. AND THE INTEREST OF TRANSPARENCY.

RIGHT. AND YOU GUYS HAVE COME UNDER QUITE SCRUTINY LATELY, I THINK, OVER SOME OF THE THINGS YOU'RE DOING.

I THINK IT COULD BE HELPFUL FOR YOU TO BE ABLE TO SHARE WITH THE COMMUNITY THAT YOU PUT THESE PROJECTS THROUGH A REALLY THOROUGH CRITERIA THAT'S UNBIASED.

YOU KNOW, YOU'RE TAKING INTO CONSIDERATION THE AREAS THAT YOU GUYS ARE INVESTING IN. THERE'S ALWAYS THIS NORTH VERSUS SOUTH DRAMA.

I THINK IT COULD BE REALLY HELPFUL WITH THE COMMUNITY JUST SAYING, HEY, LOOK, YOU KNOW, WE ARE LOOKING AT THIS IN TOTALITY AND THIS IS HOW WE VIEW IT.

AND YOU CAN SHARE IT WITH THE COMMUNITY. YEAH. I THINK IT WOULD I THINK IT WOULD SETTLE A LOT OF VERY EXCITED TO GET INTO SOME OF THIS NEW SOFTWARE AND BE ABLE TO DO THAT KIND OF THING. YEAH. YEAH AND THEN. YEAH, ONE THING THAT YOU MENTIONED, THAT IS TRUE.

SINCE 2022, THE COUNCIL HAS ADDED 40 TO 50. NO, I KNOW.

CIPS. YEAH. [LAUGHTER]. THAT WERE NOT LED BY STAFF.

RIGHT? SO YOU KNOW THE COUNCIL ULTIMATELY DECIDES YOU KNOW WHAT THEY APPROVE.

SO YOU KNOW WE RECOMMEND CERTAIN PROJECTS BASED OFF THE CRITERIA AND BASED OFF THE FUNDING.

BUT ULTIMATELY, THE COUNCIL MAKES A DECISION, RIGHT? SO THE PROCESS LOOKS REALLY GOOD. THE ONE THING THAT I DID SEE THAT WAS MISSING, AND I HOPE YOU GUYS CONSIDER INCLUDING IT, IS STAKEHOLDER ENGAGEMENT. SO AS YOU GUYS CONTINUE TO DO PROJECTS IN THE CITY, JUST A GENERAL REMINDER OF COMMUNICATION.

AND COMMUNICATION HAS ALWAYS BEEN REALLY HARD IN THE CITY.

RESIDENTS DON'T KNOW WHAT'S HAPPENING. THEY FIND OUT FROM SOMEONE ELSE, THEY FIND OUT WHEN THE PROJECT STARTS.

AND I FEEL LIKE THAT, YOU KNOW, RUFFLES A LOT OF FEATHERS.

SO MAYBE BAKING IN SOME WAY OF MAKING SURE THAT WE INFORM THE PEOPLE THAT THE PROJECT IMPACTS, YOU KNOW, MAYBE BEFORE THE PROJECT SO THAT THEY CAN PUT INPUT ON THE PROJECT, JUST MAKING THAT IN SO THAT ONCE IT'S IN FRONT OF THEIR DOORSTEP, THERE'S NO I DIDN'T KNOW OR YOU KNOW, SO THAT THEY FEEL PART OF THE PROCESS.

I THINK THAT THAT WOULD BE REALLY HELPFUL. THANK YOU.

OKAY. I HAVE ONE CARD JIM MUELLER. OKAY. IF YOU GIVE ME ONE SECOND, JIM, SO I CAN CHANGE THE.

OKAY. JIM MUELLER, DISTRICT 5. THANK YOU AGAIN FOR I WANT TO MAKE IT CLEAR THAT I DID NOT INITIATE THE QUESTION THAT THE BUDGET AND FINANCE COMMISSION DID. IT WAS A MEMBER OF THE BUDGET AND FINANCE COMMISSION THAT BROUGHT THIS TO THE ATTENTION.

AND THE FOCUS WAS ON CHANGE ORDERS. AND WHAT THE PERSON WAS LOOKING AT WAS THE PERCENT THAT CHANGE ORDERS WERE OF THE ORIGINAL ESTIMATE. AND THERE ARE GUIDELINES FOR THAT, THAT ARE EXIST OUT THERE.

FOR EXAMPLE, NORMAL CHANGE ORDER PERCENT WOULD BE 5% TO 10%, A CAUTION ZONE IS 10% TO 15% CHANGE ORDERS PROBLEMATIC IS 15% TO 25% AND EMERGENCY ONLY WOULD BE GREATER THAN 25%.

SO THE AS PART OF THE BUDGET AND FINANCE COMMISSION'S INVESTIGATION, STEPHANIE MITCHELL, THE FINANCE DIRECTOR, PROVIDED NUMBERS FOR THE COMMISSION, AND I WAS ABLE TO GET THOSE NUMBERS.

AND THERE ARE A COUPLE OF PROJECTS THAT REALLY STAND OUT.

FOR EXAMPLE AND I SHOULD BACK UP AND SAY, I'M CONCERNED ABOUT THIS BECAUSE WHEN THE CITY COUNCIL AND THE CITY MANAGER FORMED THEIR BUDGETS.

WHAT DO THEY GO ON AS FAR AS CAPITAL IMPROVEMENT WHEN THEY'RE BUDGETING? AND IF THE, IF THE BUDGET AMOUNTS OR THE AMOUNTS ESTIMATES THAT THEY'RE GIVEN DON'T HOLD WATER AND THE CITY ENDS UP SPENDING A LOT MORE.

IT'S A FINANCIAL PROBLEM. I THINK YOU CAN SEE THAT.

SO THERE ARE A COUPLE OF PROJECTS THAT REALLY STAND OUT.

ONE IS THE ANITA AT PCH LANE. WHATEVER. THE CHANGE ORDER PERCENT AS

[01:10:03]

THANK YOU. GOOD EVENING. I'M JASMINE ALLEN, AND I AM WITH FINANCE AND BUDGET COMMISSIONER BUDGET AND FINANCE COMMISSION. AND I THINK I HAVE MET YOU AT LEAST A COUPLE OF YOU WHEN WE HAD OUR COMBINED MEETING.

I WANT TO THANK JIM MUELLER FOR LETTING ME KNOW THAT YOU WERE GOING TO DISCUSS THIS ITEM TONIGHT.

SO BUDGET AND FINANCE COMMISSION WAS LOOKING AT THESE FROM OBVIOUSLY FROM NUMBERS PERSPECTIVE.

AND WE WERE LOOKING AT THE BIG PICTURE. SO A LOT OF THE PROJECTS, WHAT WE WERE SEEING AND ACTUALLY IT WAS JESSE AND HIS TEAM WHO PUT TOGETHER, BY OUR REQUEST, THIS INCREDIBLE SPREADSHEET.

YOU CAN ASK HIM TO SHARE IT WITH YOU THAT YOU COULD LITERALLY I MEAN, IT'S AN AMAZING.

HE DID A REALLY AMAZING JOB. YOU CAN CLICK ON ITEMS AND IT WILL TELL YOU EXACTLY WHEN THE CHANGE ORDER WAS DONE, HOW MUCH IT WAS FOR. SO ONE OF OUR COMMISSIONERS WHO INITIATED THIS, THIS ENTIRE IDEA, HE WAS ABLE TO ANALYZE AND FIND SOME NUMBERS AND THE NUMBERS WERE INCREDIBLE.

HOW MUCH THEY INCREASED FROM, FROM CONCEPTION TO THE END.

SO THERE WERE IN SOME INSTANCES, INSTANCES THAT IT WAS 50% MORE THAN WE HAD PLANNED TO SPEND.

100% MORE THAN WE HAD PLANNED TO SPEND. SO THE CONCERN IS WHERE WHY ARE WE SPENDING SO MUCH? ARE WE NOT ABLE TO ESTIMATE CORRECTLY? ARE THE VENDORS TAKING ADVANTAGE OF US? BECAUSE ONCE WE START A PROJECT WITH THEM, WE CAN GO WITH ANYONE ELSE.

YES, WE DID A BID AND THEY WERE THE CHEAPEST AT THE BEGINNING OF THE BID.

BUT ONCE WE'RE STUCK, LET'S SAY THEY'RE DIGGING A HOLE AND THEN THEY FIND A PUB THAT NEEDS PIPE THAT NEEDS TO BE FIXED.

THEN WE'RE WE HAVE NO CHOICE BUT TO CONTINUE BUSINESS WITH THEM.

AND THEN ARE THEY TAKING ADVANTAGE OF US? SO THOSE ARE KIND OF QUESTIONS THAT WE ARE ASKING.

SO IT'S IT STARTS FROM THE VERY BEGINNING. WHO PUTS THE RFP TOGETHER? DOES RFP, MAYBE WE NEED OPTION A, B, C, D, YOU KNOW, JUST IN CASE SOMETHING ELSE HAPPENS.

LET'S ALSO GET A BID FOR THAT JUST IN CASE ANOTHER THING HAPPENS.

LET'S GET A BID FOR THAT. SO THAT'S SO THOSE ARE KIND OF THINGS THAT WE, WE ARE DISCUSSING.

AND THE CONCERN IS, ARE THOSE VENDORS TAKING ADVANTAGE OF THE CITY_ BECAUSE ONCE THEY START A PROJECT, THEY CONTINUE ON WITH ADDITIONAL ITEMS. AND THEY ARE THEY DON'T HAVE TO COMPETE FOR IT.

SO THAT'S WHERE WE ARE. WE'RE GOING TO MEET. WE MEET.

YOU GUYS CAN COME. WE'RE GOING TO DISCUSS IT AGAIN IN FEBRUARY, I THINK 12 AT 6:30 P.M.

IN THIS ROOM. IF YOU'RE INTERESTED TO LEARN MORE, YOU CAN ATTEND OR YOU CAN EMAIL ME WITH QUESTIONS.

THANK YOU. THANK YOU. WELL, THE CONTRACT SHOULD HAVE STIPULATIONS FOR COST OVERRUNS, RIGHT? PERCENTAGE OF COST OVERRUNS THAT ARE HELD LIABLE BY THE VENDOR? SO THERE'S A COUPLE OF THINGS. AND I JUST NEED TO CLEAR UP THE LANGUAGE BECAUSE THERE ARE CHANGE ORDERS AND THAT THAT'S A TERM THAT APPLIES SPECIFICALLY TO A CONTRACT THAT DOESN'T HAVE TO DO WITH THE BUDGETING PROCESS OR WHICH IS PART OF WHAT I HAD HEARD THE COMMISSION WAS ASKING ABOUT.

SO LET ME TALK ABOUT CHANGE ORDERS FIRST. WHEN WE GET INTO A CONTRACT WITH THE VENDOR.

THERE'S FOUR REASONS, ACCORDING TO OUR APP THAT WE'RE ALLOWED TO DO CHANGE ORDERS, CHANGE OF SCOPE, UNFORESEEN CONDITIONS. SIMILAR WORK IN A DIFFERENT AREA AND REMIND ME OF THE FOURTH ONE.

JUST HAD IT UP. ANYWAY, THERE'S A FOURTH ONE. BUT WE ARE LIMITED BY THE NUMERIC LIMITS THAT WERE.

JESSE SHARED. COUNCIL BLESSED THOSE LIMITS. WE WORK WITHIN THAT, AND IF WE HAVE TO EXCEED THAT, THEN WE HAVE TO GO BACK TO THE COUNCIL AND ASK FOR MORE MONEY.

[01:15:01]

ANITA AND PCH PROJECT. THAT WAS A PROJECT TO LOOK AT THE WESTBOUND APPROACH OF PCH ALONG ANITA.

WE WENT TO METRO TO GET MONEY TO DO THAT WORK.

WE INITIALLY THOUGHT. WHEN WE ASKED FOR MONEY FROM METRO, IT WAS YEARS BEFORE WE'D DONE ANY REAL DESIGN.

WE JUST KNEW WE HAD A PROBLEM. WE KIND OF DID A AN ASSESSMENT.

WHAT WOULD THIS MAYBE WE'LL HAVE TO MOVE THAT CURB LINE.

MAYBE WE'LL HAVE TO WIDEN THE ROAD. THAT'S GOING TO PROBABLY COST.

I THINK WE ASKED FOR $2.5 MILLION FROM METRO, AND THEY GRANTED IT TO US.

AS WE GOT INTO DESIGN, WE SAW THAT THE PROJECT DIDN'T NEED SOME OF THOSE BIG, EXPENSIVE ITEMS THAT WE THOUGHT, AND WE OUR DESIGN SHRUNK DOWN TO ABOUT $250,000 TYPE PROJECT.

SO WE BEGAN WORK ON THAT PROJECT. SOMEWHERE ALONG THE WAY, WE THOUGHT, HEY, WAIT A SECOND, THERE'S MORE WORK WE CAN DO ON THIS STREET TO MAKE THE STREET LOOK BETTER AND TO ADDRESS THE PAVEMENT UP THE HILL FURTHER.

WE CAN MAKE THE MEDIANS ON THIS SIDE MATCH THE MEDIANS ON THE OTHER SIDE.

AND SO WE WE LOOKED AT OUR, OUR CONTRACT, WE LOOKED AT OUR AVAILABLE FUNDING FOR METRO, WHICH WAS STILL $2.5 MILLION. AND WE SAID, LET'S GET SOME QUOTES FROM THREE VENDORS THAT WE HAD IN TOWN WORKING THE EXISTING CONTRACTOR WHO HAD BEEN THROUGH A LOW BID PROCESS AND GAVE US QUOTES ON THE QUANTITIES AT THE SAME UNIT COST.

SO INSTEAD OF PAVING, YOU KNOW, 400FT², NOW WE'RE GOING TO PAVE 4000FT², FOR INSTANCE, BUT THE SAME UNIT COST.

AND IN FACT, WHEN WE GET BIG CHANGES IN UNIT COSTS, WE'RE ACTUALLY ALLOWED TO NEGOTIATE THE UNIT PRICE DOWN.

SO WE WERE ABLE TO DO THAT. SO WE WENT TO TWO OTHER VENDORS WHO WERE DOING WORK HERE.

ONE OF THEM DIDN'T WANT TO DO IT. THE OTHER ONE WAS VERY MUCH MORE EXPENSIVE.

SO WE DECIDED WE HAD BUDGET. WE HAD WE HAD COUNCIL'S BLESSING TO DO THAT.

WE HAD THIS OTHER PROJECT WORK AND WE WORKED WITHIN, AND I THINK WE WENT TO COUNCIL.

CORRECT. WITH THAT ONE TO ASK THEIR BLESSING ON THAT CHANGE.

AND THEY BLESSED IT. THEY SAID, LOOK, YOU'RE DOING MORE WORK, WORK WE NEED TO DO EVENTUALLY, SO LET'S DO IT. SO IT WAS ALL VERY ABOVE BOARD.

IT WASN'T NOBODY WAS BEING TAKEN ADVANTAGE OF.

IT WAS OUR STRATEGIC MOVE ON STAFF, ON THE SENSE OF STAFF TO BE ABLE TO GET MORE WORK DONE AT GOOD PRICING AND WITH MONEY THAT WAS AVAILABLE FROM THROUGH METRO.

SO THAT WAS THE FIRST ONE. THE SECOND ONE, INGLEWOOD MANHATTAN BEACH BOULEVARD.

THAT WAS A PROCESS WHERE WE WERE ALSO METRO FUNDED PROJECT.

WE WERE WIDENING THAT SOUTHBOUND RIGHT TURN LANE THERE ON INGLEWOOD.

IT'S PROBABLY THE WORST INTERSECTION IN THE CITY IN TERMS OF LEVEL OF SERVICE.

THAT RIGHT BOUND, RIGHT SOUTHBOUND RIGHT TURN LANE WAS PART OF THE SOLUTION THERE.

WE MODIFIED THE SIGNALS ON TWO OF THE CORNERS.

DURING THAT PROJECT, WE REALIZED THAT WE'D HAVE A BETTER PROJECT IF WE COULD MODIFY THE SIGNAL ON A DIFFERENT A THIRD CORNER.

AND SO WE FINISHED UP WHAT WE COULD, AND THEN WE PAUSED THE PROJECT.

WE GOT ADDITIONAL FUNDING. WE WENT BACK TO COUNCIL AND SAID THIS WOULD BE A BETTER PROJECT IF WE COULD IMPROVE THIS THIRD CORNER.

WOULD YOU WANT US TO DO THAT? WE GOT A QUOTE FROM THIS VENDOR, AND I DON'T RECALL IF WE GOT QUOTES FROM OTHERS OFF THE TOP OF MY HEAD, BUT WE USE THE SAME UNIT PRICES AND WENT BACK TO COUNCIL AND SAID, WE HAVE MONEY, WE HAVE A GOOD PRICE.

WOULD YOU LIKE TO DO US TO DO THIS ADDITIONAL WORK? WE'D RECOMMEND IT. AND THEY SAID YES. SO THAT WAS THAT PROJECT.

AND THEN TORRANCE BOULEVARD. THAT WAS A PROJECT THAT HAD BEEN IN OUR BOOKS FOR A LONG TIME.

IT TURNED INTO NOT JUST A PAVING PROJECT, BUT A BIKE LANE PROJECT AS WELL, AND ALSO A SIGNAL IMPROVEMENT PROJECT AT FRANCISCA.

AND SO THE CHANGE ORDERS THERE WERE RELATED TO ADDITIONAL SCOPE THAT THE CITY DESIRED TO DO AS PART OF OUR ADOPTED GOALS AND PROGRAMS FOR BIKE LANES AND IMPROVING SIGNALS AND THAT KIND OF THING. SO THAT'S ANOTHER ONE. IF IT WAS 12%, I'M SURE WE WENT BACK TO COUNCIL AND ASKED FOR ADDITIONAL FUNDING, OR WE COMBINED TWO PROJECTS THAT HAD ALREADY BEEN BLESSED BY COUNCIL INTO ONE CONTRACT THERE.

SO ALL OF THESE ARE, YOU KNOW, VERY WE PLAY BY THE RULES.

WE HAVE RULES. WE KNOW WE'LL GET IN TROUBLE IF WE DON'T.

WE HAVE NO DESIRE TO BE OUT ON A LIMB, AS IT WERE, BY NOT GETTING THE APPROVALS FROM COUNCIL THAT WE NEED AND RECOMMENDING GOOD STRATEGIES FOR THE CITY TO GET MORE WORK DONE FASTER AT UNIT COSTS THAT ARE BID IN A COMPETITIVE PROCESS.

SO THAT'S KIND OF THE CHANGE ORDER CONVERSATION.

THE OTHER CONVERSATION THAT WE'RE HEARING HAS TO DO WITH CAPITAL PROJECTS, AND I HAVEN'T BEEN TO THE COMMISSION MEETINGS YET.

WE HAVE A MEETING TOMORROW WITH THE SUBCOMMITTEE OF THAT COMMISSION TO KIND OF, YOU KNOW, FOR ME TO HEAR IT AND ALSO TO PROVIDE ANY ANSWERS TO QUESTIONS THAT THEY HAVE ABOUT IT.

BUT WHAT WE'RE HEARING IS THAT THERE'S CONCERN ABOUT A PROJECT BEING BUDGETED FOR IN ONE CURRENT OR PARTICULAR

[01:20:01]

AND THE CONCERN THAT I'M HEARING IS THAT THAT'S EVIDENCE THAT WE ARE SOMEHOW NOT DOING A VERY GOOD JOB OF BUDGETING FOR OUR PROJECTS.

SO WHAT I WOULD SAY IN RESPONSE TO THAT IS THAT IS RARELY THE CASE.

IT DOES HAPPEN. CERTAINLY AROUND COVID, IT HAPPENED.

PRICES WERE RISING 7% TO 10% ANNUALLY IN THE CONSTRUCTION INDUSTRY.

THAT'S OVER A 4 OR 5 YEAR PERIOD. THAT'S 25%, 30% GROWTH IN PRICES.

SO OUR ENGINEERS. IF I CAN IT WAS 40, I DID I SAW I DID THE ANALYSIS.

IT WAS 41% OVER THOSE FIVE YEARS. OKAY. SO OUR ENGINEERS WHO DO OUR ESTIMATES BASED THEIR ESTIMATES ON BIDS THAT HAVE COME IN IN THE LAST YEAR OR 2 OR 3.

AND SO WHEN THAT'S FAIRLY FLAT, THAT'S A PRETTY RELIABLE NUMBER.

BUT WHEN THE CURVE IS THAT STEEP, AND WE DIDN'T REALIZE THAT AT THE TIME, OF COURSE THAT WAS HINDSIGHT.

SO WE DID GET SURPRISED BY CONSTRUCTION PRICING AND NOT JUST PRICING, BUT OTHER DISRUPTIONS.

TRANSIT CENTER PROJECT. WE WENT THREE WEEKS, FOUR WEEKS WITHOUT BEING ABLE TO GET CONCRETE FOR INSTANCE, I REMEMBER THAT PRETTY CLEARLY. TIMBER DOUBLED IN PRICE DURING THAT TIME.

SO IT WAS IT WAS A CRAZY TIME. LET ME GO BACK TO PROJECT.

THE WAY PROJECTS EVOLVE HERE IN THE CITY IS AVIATION PARK PICKLEBALL COURTS.

COUNCIL IS INTERESTED IN GETTING PICKLEBALL COURTS IN THE CITY SOMEWHERE.

THEY CHOSE AVIATION PARK. THEY FUNDED IT THE FIRST YEAR.

A COUPLE HUNDRED THOUSAND DOLLARS IS KIND OF SEED MONEY TO DO SOME EXPLORATION.

LET'S DO A FEASIBILITY STUDY OF I THINK IT WAS 8 OR 9 PARKS AT THE END.

AND, AND LET'S FIGURE OUT WHAT WE WANT. OKAY.

NOW WE FIGURED OUT WHAT WE WANT. LET'S PUT MORE MONEY INTO THAT PROJECT.

AND SO THEY PUT MORE MONEY, BUT NOT ENOUGH TO BUILD THE WHOLE PROJECT, BUT ENOUGH TO GET THE DESIGN STARTED.

AND SO MAYBE A YEAR OR TWO LATER THEY FUND IT MORE, AND THEN A YEAR OR TWO LATER THEY FUND IT FULLY SO WE CAN BUILD IT.

SO THE CONCERN I HEARD IS THAT, YOU KNOW, THE YEAR THREE TOTAL APPROPRIATION IS 3 OR 4 TIMES WHAT IT WAS INITIALLY APPROPRIATED FOR BACK WHEN WE WERE JUST DOING EXPLORATORY WORK.

WELL, THAT'S BY DESIGN. THAT'S THE COUNCIL SAYING WE DON'T WANT TO TIE UP A LOT OF MONEY INTO THE FUTURE.

WE DON'T KNOW HOW MUCH TO TIE UP. WE'LL GIVE YOU SOME TO GET STARTED.

AND WHEN YOU DECIDE, YOU KNOW, WHEN WE DECIDE WHAT WE WANT TO DO THERE, THEN WE'LL FUND IT MORE.

SO THAT PROCESS IS BY DESIGN. SO THERE'S NO THERE'S NO PROBLEM FROM MY POINT OF VIEW OR FROM THE CITY COUNCIL'S POINT OF VIEW ON HOW THAT WORKS. TO THE QUESTION ABOUT BEING TAKEN ADVANTAGE OF BY VENDORS.

WE HAD A PROJECT JUST RECENTLY BID LAST FALL, NOVEMBER, I THINK, FOR THE PIER PARKING STRUCTURE IMPROVEMENTS.

WE WANTED TO DO SOME CONCRETE REPAIRS THERE BECAUSE IT FALLS BECAUSE OF THE, THE MARINE ENVIRONMENT.

AND WE HAD WE WANTED TO DO SEISMIC RETROFITS TO BRING IT UP TO THE CURRENT MODERN CODE.

WE GOT ESTIMATES THAT WERE ANYWHERE FROM $1 MILLION TO 1 MILLION AND A HALF DOLLARS KIND OF GOING INTO IT.

THE BIDS TURNED OUT TO BE OVER $2 MILLION. THE SURPRISE WAS THAT WHILE THE ESTIMATE NUMBERS WERE GOOD FOR MOST PLACES TO WORK IN SOUTHERN CALIFORNIA.

THEY WERE NOT GOOD. IF YOU HAVE TO BRING IN A CRANE BY BARGE TO GET TO THAT FACILITY.

OKAY? ENGINEER MISSED THAT. ENGINEER DIDN'T HAVE EXPERIENCE WITH THAT.

WE MISSED IT TOO. SO WE DO. YOU KNOW, THAT WAS A MISTAKE WE MADE.

BUT WHAT WE WEREN'T TAKING ADVANTAGE OF, WE JUST SAID, OKAY, WE'RE GOING TO CANCEL ALL THOSE BIDS.

WE'RE GOING TO REDEFINE THE PROJECT WITHIN OUR BUDGET, AND WE'RE GOING TO GO OUT AND AND GET BIDS AGAIN.

AND THAT'S WHAT WE DID. AND SO THAT PROJECT IS UNDERWAY WITH A DIFFERENT SCOPE.

WE'RE NOT DOING THE SEISMIC RETROFIT RIGHT NOW.

WE'RE JUST DOING THE THE REPAIR. SO I THINK WE HAVE A LOT OF CONTROL.

IN PROJECTS, WE HAD ANOTHER ONE THAT JUST WENT THROUGH PROJECT TO DO THE PORTOFINO PUMP STATION.

IT WAS COMBINED. TWO PUMP STATIONS WERE COMBINED IN A SINGLE CONTRACT.

WE DID, WE STARTED INTO THE FIRST ONE. IT WAS IT WAS RIGHT DOWN BY THE BY THE SEASIDE LAGOON AREA.

WE HAD TO DE-WATER THE AREA TO DO THE WORK. THAT'S ALWAYS UNCERTAIN BECAUSE YOU ARE MAKING GUESSES BASED ON A FEW BOREHOLES ABOUT WHAT THAT'S GOING TO FEEL LIKE WHEN YOU'RE DOING THE WORK.

IT WAS A LOT WORSE FOR THE CONTRACTOR THAN HE EXPECTED IT TO BE.

WE DIDN'T THINK IT WAS OUT OF SCOPE. FOR WHAT.

HOW WE WROTE THE PROJECT. SO HE THREW OUT SOME CLAIMS. HE STARTED MAKING CLAIMS. AND SO WE DIDN'T LIKE THE WAY HE WAS GOING WITH THIS, BUT WE HAD THE GROUND OPEN.

WE NEEDED TO FINISH THE WORK. WE PUSHED HIM THROUGH ACCORDING TO THE PLAN.

WE DID DO SOME CHANGE ORDERS ON THINGS THAT WE COULD WE FOUND LEGITIMATE.

[01:25:03]

WE JUST SAID WE'RE NOT GOING TO MAKE THAT PART OF THE PROJECT ANYMORE, BECAUSE WE DON'T LIKE THE WAY YOU'RE WORKING WITH US.

WE'LL REBID IT. WE'LL DO IT AT A LATER TIME. SO I THINK WE HAVE A LOT OF CONTROL TO PULL OUT OF A CONTRACT IF NECESSARY.

AND WE DID IT IN THAT CASE. SO I UNDERSTAND THE CONCERNS.

IT'S. OUR PROCESS IS MESSY. ESPECIALLY DURING CONSTRUCTION, IT'S.

IT'S HARD TO KNOW EXACTLY WHAT EVERYBODY MIGHT BE WONDERING ABOUT, TO BE ABLE TO PROVIDE ALL THE TRANSPARENCY THAT PEOPLE WOULD LIKE TO HAVE.

WE DO HAVE, AS JESSE MENTIONED, WE HAVE 4 OR 5 SETS OF EYES LOOKING AT, YOU KNOW, THE PAY ITEMS TO MAKE SURE THAT WE'RE NOT PAYING FOR ANYTHING.

WE'RE NOT GETTING TO NOT PAYING FOR ANYTHING OUT OF SCOPE TO MAKE SURE THAT WE'RE NOT PAYING FOR ANYTHING THAT OUR GRANT MAY BE AUTHORIZING US TO PAY FOR.

SO WE ARE TRYING TO DO THAT WORK. THAT SAID, WE THINK WE CAN IMPROVE.

YOU KNOW, SOME OF THE SOFTWARE WE'RE LOOKING AT HAS THE ABILITY TO TRACK OUR CAPITAL PROJECTS OVER TIME AND, AND SHOW THAT MAKE IT EASY FOR THE PUBLIC PEOPLE WHO AREN'T IN THIS EVERY DAY TO UNDERSTAND HOW PROJECTS EVOLVE OVER TIME, BOTH IN, IN FUNDING AND IN EXPENSES. SO YEAH, WE HEAR WE HEAR THE MESSAGE.

WE'RE WORKING ON THAT. BUT I DON'T THINK WE HAVE A HUGE PROBLEM MAYBE OTHER THAN JUST TRYING TO COMMUNICATE BETTER AND FIND OUT WHAT THE REAL QUESTIONS ARE AND ANSWER THOSE QUESTIONS IN THE BEST WAY WE CAN. I FEEL LIKE THE CITY IS REALLY ADVANCED IN COMMUNICATION BY OPENING UP THE WEBSITE AND USING THAT AS A TOOL FOR COMMUNICATION WITH THE COMMUNITY.

BECAUSE I REMEMBER YEARS AGO WHEN THEY ABSOLUTELY DID IT, THEY COULDN'T DO ANYTHING.

THEIR HANDS WERE TIED WITH THE CITY SO. YEAH, THE BEST TOOL WE HAVE RIGHT NOW IS A GIS BASED MAP ON OUR WEBSITE WHERE ANYBODY CAN GO TO IT. THEY CAN LOOK FOR A PROJECT ON THE MAP, OR THEY CAN SEARCH FOR IT BY NAME, FIND OUT WHEN IT'S HAPPENING, WHAT PERSON IS IN CHARGE OF IT, WHO IT'S FUNDED BY, HOW MUCH IT'S FUNDED FOR.

SO IT'S ALMOST TOO MUCH INFORMATION THERE. IT'S HARD [LAUGHTER].

IT GETS IT BLURS YOUR EYES A LITTLE BIT. SO WE'RE LOOKING FOR WAYS THAT ARE A LITTLE MORE DIGESTIBLE FOR THE GENERAL PUBLIC TO LOOK AT.

BUT THAT IS THAT'S A TOOL THAT'S AVAILABLE RIGHT NOW ON OUR WEBSITE. ABSOLUTELY AND IF IT'S I MEAN, IT'S THERE IF THEY'RE IF THEY'RE LOOKING FOR IT, THE INFORMATION'S THERE. AND WITH ALL PROJECTS, SOMETIMES THE SCOPE OF THE WORK CAN CHANGE.

AND AS FAR AS THE UNITS PRICES, IF THEY BID AT A LOW PRICE, YOU KNOW, FOR A SMALLER UNIT, IT JUST MAKES SENSE THAT YOU'D GO WITH THE SAME ONE WHEN THEY'RE GOING FOR THE LARGER UNIT.

SO I FEEL LIKE IT'S A VERY FAIR BIDDING AND VETTING PROCESS.

COMMISSIONER ANDERSON. I WAS GOING TO SAY THANK YOU FOR EXPLAINING THAT, ANDY.

AND SOME THINGS ALWAYS TO BE MINDFUL OF, I SEE WITH A LOT OF THE AGENCIES I WORK WITH IS ONE OF THEM IS THEY GET A GRANT FOR A PROJECT, THEY THINK, AND THEN IT DOESN'T GET BID FOR FOUR YEARS LATER.

[LAUGHTER] AND OBVIOUSLY THE UNIT PRICE HAS CHANGED A LOT, THE ESCALATION IN THAT TIME. AND SO BEING MINDFUL OF THAT. AND WHEN WE DO COST ESTIMATES, WHEN I, WHEN I PERFORM COST ESTIMATES, NOW I REALLY TRY TO BE REALISTIC.

AND WHEN IS THAT BID DATE ACTUALLY GOING TO BE RIGHT. BECAUSE IT COULD VERY WELL BE TWO YEARS FROM NOW IF WE'RE IN PRELIMINARY DESIGN BY THE TIME YOU GET IT PROCURED. AND SO THAT'S ONE MAJOR. ANOTHER THING TO THINK ABOUT TOO, IS PRICES.

I WAS JUST SPEAKING WITH ANOTHER CITY TODAY. THEY NOTICE A PRETTY BIG CHANGE IN THEIR PRICES RELATIVE TO WHEN THE BID IS GIVEN IN THAT TIME OF YEAR.

IT CAN CHANGE. IT CAN FLUCTUATE A DECENT AMOUNT AS WELL.

SO IT'S A TOUCHY THING AND IT'S, AS WE LIKE TO SAY, AN ART AS MUCH AS A SCIENCE SOMETIMES ABOUT HOW THESE, THESE NUMBERS COME IN. AND ONE THING WE DO SOMETIMES WITH RESPECT TO IF WE'RE REALLY WORRIED ABOUT UNFORESEEN SITE CONDITIONS OR IF WE'RE WORRIED ABOUT WHAT A CONTRACTOR MIGHT PULL SOMETIMES IN THE PAST HAVE DONE OPTIONAL COST LISTINGS FOR CERTAIN ITEMS AND JUST ONE UNIT, SO THAT WAY YOU CAN HOLD THEM TO THAT IF THAT DOES COME INTO PLAY.

AND THAT HAS WORKED. YEAH. WE USE ADD ALTERNATES.

OH YEAH. OR DELETE ALTERNATES ON OUR BID PACKAGES SOMETIMES, AND IT GIVES US FLEXIBILITY.

IF BIDS COME IN LOW WE CAN ADD SOMETHING. IF THEY COME IN TOO HIGH WE CAN REDUCE SCOPE WITHOUT HAVING TO REBID SO.

YEAH. AND THERE'S DIFFERENT WAYS TO I THINK SOMETIMES IF YOU'RE REALLY WORRIED ABOUT OH THEY'RE GOING TO TRY TO WORK US OVER ON TRAFFIC CONTROL USING THE WORDING OF ALLOCATION VERSUS JUST PROVIDING THE FULL PAYMENT FOR THAT USE.

SO THAT WAY, YOU KNOW, THAT WAY THEY DON'T JUST PUT A CONE DOWN AND SAY, HEY, WE DID THE TRAFFIC CONTROL, RIGHT? SO I KNOW YOU GUYS ARE ADEPT AT ALL OF THOSE THINGS, BUT SOME THINGS I SEE.

YEAH. NO, IT'S GOOD INPUT. APPRECIATE IT. THANK YOU.

ANY PUBLIC COMMENT? ECOMMENT? GOING DOWN THE LINE COMMISSIONER SIMPSON? NO, I'M. COMMISSIONER BAJAJ. NOPE. COMMISSIONER ANDERSON.

COMMISSIONER NAFISSI. OKAY. ALL RIGHT. THERE YOU GO.

SO MAKE A MOTION TO RECEIVE AND FILE THIS CAPITAL IMPROVEMENT PROJECT PROCESS AND PROCEDURES.

[01:30:02]

I'LL SECOND. I THINK YOU HAVE TO MAKE THE MOTION.

OH, I THOUGHT YOU DID A MOTION. I'M SORRY. I'LL MOTION.

[LAUGHTER]. I'M HAPPY TO SECOND. ALL IN FAVOR? VOICE VOTE. ALL IN FAVOR? AYE. OKAY. COMMISSION MEMBER ITEMS AND FUTURE

[K. COMMISSION MEMBER ITEMS AND FUTURE COMMISSION AGENDA TOPICS]

ANYBODY? COMMISSIONER BAJAJ? I HAVE A QUESTION. I GUESS JUST FOR CITY STAFF ABOUT DOMINGUEZ PARK.

AND WHAT'S THE LATEST. YEAH I LET ANDY. HE'S.

HE KNOWS A LITTLE MORE ABOUT THAT ONE, RIGHT? [LAUGHTER] BACK MY MEMORY WHEN I SAW THE PICTURE OF IT. YOU HAVEN'T HEARD FROM ME ENOUGH TONIGHT, BUT. YEAH.

WELL SOME GOOD NEWS HERE. SO JUST FOR THOSE WHO HAVEN'T BEEN WATCHING ALL THE UPDATES ON THIS, BUT DOMINGUEZ PARK PLAYGROUND PROJECT WAS BUILT.

WE WERE ABOUT THREE QUARTERS OF THE WAY THROUGH THE BUILD. AND THE COUNTY'S HEALTH DEPARTMENT, WHO FUNCTIONS AS THE REGULATORY AGENCY ON BEHALF OF THE STATE, CAME IN AND SAID, OH, YOU NEED A PERMIT ESSENTIALLY TO BUILD THIS OR LIKE, YOU'RE CRAZY. THIS HAS BEEN A PARK FOR 50 YEARS.

WHAT ARE YOU TALKING ABOUT? SO IN THE END, WE APPEALED THAT DECISION.

IT WENT THROUGH A PROCESS. WE LOST ALL THE APPEALS.

WE HAD TO KEEP THE PLAYGROUND CLOSED FENCED. AND WE ARE STILL WORKING TO GET THAT OPEN.

THE PROGRESS THAT'S BEEN MADE IS I BUMPED INTO A THE DIRECTOR OF CALRECYCLE AT A MEETING IN ONTARIO IN NOVEMBER AND PULLED HER ASIDE AND GAVE HER TEN MINUTES OF WHY THIS IS A CRAZY DECISION.

AND SHE SAID, WELL, I'M THE I'M THE DECIDER. I CAN'T REALLY ANSWER YOU [LAUGHTER].

BUT I'LL CONNECT YOU TO SOMEBODY WHO CAN. SO I GOT CONNECTED IN JANUARY TO THE HEAD OF THE ENFORCEMENT GROUP AT CALRECYCLE, AND I KIND OF COMPLAINED TO HIM ABOUT JUST, I MEAN, WE'D LOST THE BATTLE ON APPEALING THE PERMIT, BUT I GAVE HIM AN EARFUL ABOUT THE POOR PRESENCE OF THE LEA THOSE OTHER 50 YEARS TO LET US KNOW THAT THEY WERE ACTUALLY HAD A RESPONSIBILITY AT THE SITE. HE HEARD ME. HE SEEMED TO PERSUADE THEM TO SOFTEN A LITTLE BIT.

SO WE HAD OUR FIRST CONVERSATION WITH THEM IN THE MIDDLE OF JANUARY, AND THEY SHARED THAT THEY WERE WORKING ON A WAY THAT WE COULD GET THE PARK OPEN QUICKLY, WHILE STILL COMPLYING WITH ALL THEIR RULES. WE'RE EXPECTING SOMETHING THIS WEEK FROM THEM ON THAT.

BUT WE HAVEN'T SEEN IT YET. SO MEANWHILE, WE ARE ALSO WORKING ON COMPLYING WITH OTHER RULES WHICH WILL INVOLVE SOME STUDY OF THE METHANE LEVELS IN THE SOIL, MEANING WE'LL HAVE TO DRILL SOME TEST WELLS AND PUT IN SOME EQUIPMENT TO MONITOR THAT.

OVER TIME, IT'LL BE AN EXPENSE. SIX FIGURES, PROBABLY NOT SEVEN FIGURES, BUT SIGNIFICANT.

SO WE'LL HAVE TO FIND A WAY TO GET THAT DONE OVER THE NEXT COUPLE OF YEARS AS PART OF OUR BRINGING OUR, OUR PARK UP TO CODE FOR, FOR A CLOSED LANDFILL.

SO THAT'S THE UPDATE. WE'VE HAD SOME PROGRESS.

WE'VE HAD A LITTLE THAW IN THE RELATIONSHIP, WHICH HAS BEEN GREAT.

AND WE'RE ANTICIPATING SOMETHING FROM THEM THAT WILL POINT THE WAY TO THE LIGHT AT THE END OF THE TUNNEL, BUT NO IDEA HOW LONG THAT WILL TAKE YET. THANK YOU.

CAN I JUST ASK A FOLLOW UP QUESTION? YEAH. JUST FOR MY OWN PURPOSES? I KNOW IN [LAUGHTER] WHEN YOU GUYS WERE TRYING TO FIND A PLACE FOR THE SKATE PARK, THAT DOMINGUEZ PARK WAS IDENTIFIED AS A POSSIBLE LOCATION FOR SKATE PARK.

AND YOU GUYS CLEARLY CAME BACK AND SAID THAT YOU COULDN'T DO IT THERE BECAUSE THERE WERE SOIL ISSUES AND ALL THIS HEADACHE.

SO AM I CRAZY? LIKE, DID THE CITY THE CITY WAS CLEARLY AWARE, CLEARLY AWARE.

THEY COULDN'T DO ANYTHING WITH THAT PARK BEFORE.

WHY DID WE CHOOSE DOMINGUEZ PARK TO REDO? I GUESS IF WE KNEW THAT WE HAD THESE ISSUES BEFORE PREVIOUSLY AND THAT WE COULDN'T DO THESE THINGS ON THEM, HOW DID HOW DID WE GET TO FRUITION? YEAH. SO DOMINGUEZ PARK PLAYGROUND PROJECT HAD BEEN PUT ON THE CIP, PROBABLY 2016 OR 2017. IT'S PRETTY OLD PROJECT.

WE GOT STALLED BY A PROCESS WITH THE PARKS COMMISSION DECIDING THAT WHAT THEY WANTED.

WE GOT STALLED BY OUR PARKS OUR COMMUNITY SERVICES DIRECTOR LEAVING AND GOING TO ANOTHER CITY, REPLACING THAT PERSON, THAT PERSON NOT REALLY FINDING THEIR FEET IN THE JOB AND MOVING ON.

AND THAT AND A THIRD REPLACEMENT NOW IN PLACE.

SO IT TOOK US A WHILE TO GET THROUGH, AND COVID WAS IN THE MIDDLE OF THAT. SO IT ALSO TOOK A WHILE TO GET THROUGH THE PUBLIC PROCESS THERE, BUT IT WAS STILL A HIGH PRIORITY FOR THE COUNCIL TO DO THE PLAYGROUND IMPROVEMENTS THERE.

WE HAD HAD ACTUALLY HAD TO CLOSE THE PLAYGROUNDS THERE BECAUSE WE COULDN'T FIND THEIR BROKEN PIECES, WE COULDN'T GET REPLACEMENT PARTS, SO WE JUST HAD TO CLOSE IT AND IT BECAME DANGEROUS WHERE WE HAD TO DO MORE THAN CLOSE IT.

WE HAD TO FENCE IT IN TO KEEP PEOPLE OUT OF IT.

[01:35:04]

THE DIFFERENCE BETWEEN THE PLAYGROUND PROJECT IS IT WAS ESSENTIALLY A SURFACE MOUNTED PROJECT.

WE WERE PUTTING IN VERY SHALLOW FOUNDATIONS, TWO FEET DEEP, MAYBE FOR THE PLAYGROUND EQUIPMENT.

THE SKATE PARK, ON THE OTHER HAND, WAS IN A DIFFERENT PART OF THE PLAYGROUND, AND IT WAS GOING TO HAVE TO BECAUSE THE DEMANDS OF THE SKATE PARK WERE THAT THE CONCRETE PAD THAT IT SAT ON DIDN'T MOVE AND SHIFT, BECAUSE THAT WOULD CRACK THE ELEMENTS OF THE PLAY THING AND CREATE A BAD SKATING ENVIRONMENT.

WE HAD TO GO VERY, VERY DEEP WITH FOUNDATION THERE.

SO WE WERE LOOKING AT PUTTING IN PILES DOWN 50FT INTO THE GROUND TO GET BENEATH THE TRASH LAYER AND HIT SOLID GROUND AGAIN.

SO THAT'S WHY THAT PROJECT DIDN'T GO FORWARD.

IT WAS JUST TOO EXPENSIVE FOR A SKATE PARK FOR THE COUNCIL'S TASTE.

AND SO THIS WAS A VERY DIFFERENT PROJECT AND THAT IT DIDN'T NEED DEEP FOUNDATIONS.

SHALLOW FOUNDATIONS IN THE COVER SOIL. THAT WASN'T THE TRASH CONTAMINATED SOIL.

IT WAS THE SOIL THAT WAS ON TOP OF THE TRASH.

SO THAT'S WHY WE THE. THE WILL OF THE COUNCIL TO ADVANCE THAT PROJECT DIDN'T CONFLICT WITH THOSE REQUIREMENTS YEAH.

OKAY THANK YOU. AND DURING THAT TIME TOO SOCALGAS HAD A HUGE PROJECT IN A DIFFERENT PART OF THE PARK THAT HAD NO ISSUES.

I REMEMBER THAT. [LAUGHTER]. YEAH. YEAH. THEY DIDN'T LEA DIDN'T BOTHER THEM AT ALL SO.

WHY? THEY JUST DON'T CARE? YOU KNOW, WE DIDN'T REALLY WANT TO THROW THEM UNDER THE BUS AND SAY, HEY, WHAT ABOUT THEM? [LAUGHTER] SO WE JUST WE LET THE PROJECT.

GOOD. AND WE DIDN'T EVEN LEARN ABOUT IT UNTIL AFTER THE PROJECT WAS DONE.

SO WE DIDN'T WE DIDN'T KNOW ENOUGH ABOUT IT, BUT.

AND THAT THE PROJECT THAT THE GAS COMPANY IS GOING TO HAVE IS GOING TO COME UP EVERY CERTAIN AMOUNT OF YEARS, RIGHT? WELL, WHAT THEY BUILT WAS A FACILITY WHERE THEY COULD DO TESTING EVERY THREE AND A HALF YEARS.

IT'S EVERY SEVEN YEARS PER PIPE. BUT THEY HAVE TWO PIPES, SO THEY STAGE IT EVERY THREE AND A HALF YEARS.

AND IT ELIMINATES THE NEED TO DIG UP 190TH STREET NEXT TO THE PARK.

SO THAT'S WHY THE CITY WAS VERY MUCH IN FAVOR OF IT, BECAUSE WE PRIOR TO THAT, IF YOU LIVED NEAR 190TH, YOU KNEW TO AVOID IT PROBABLY EVERY THREE AND A HALF YEARS BECAUSE THEY WERE DIGGING UP TWO OF THE LANES TO BE ABLE TO GET DOWN INTO THEIR PIPES AND DO THEIR TESTING THAT THEY NEEDED TO DO. OKAY. THANK YOU. COMMISSIONER BEELI.

NO. COMMISSIONER TSAO. OKAY. I'LL MAKE WE'LL MAKE A MOTION FOR ADJOURNMENT.

THE NEXT MEETING OF THE REDONDO BEACH PUBLIC WORKS SAFETY AND SUSTAINABILITY COMMISSION WILL BE A REGULAR MEETING TO BE HELD ON AT 7:00 P.M.

ON FEBRUARY 23RD IN THE REDONDO BEACH CITY COUNCIL CHAMBERS AT 415 DIAMOND STREET, REDONDO BEACH, CALIFORNIA. I'LL SECOND. ALL IN FAVOR? AYE. ALL RIGHT.

WERE YOU ON PARKS AND REC WITH ME? THANK YOU.

* This transcript was compiled from uncorrected Closed Captioning.